Res19 15781 - Laserfiche WebLink

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❑ Ensure readiness to maintain concise records of position activities • FORM: ICS -214 Response: Determine if requested types and quantities of supplies and material are available in inventory ❑ Determine procurement spending limits with the Purchasing Unit in Finance ❑ Use pre-printed Purchase Orders and checks on hand provided at the EOC. If feasible, try to use CALca rd ❑ Whenever possible, meet personally with the requesting party to clarify types and amount of supplies and materiel, and verify that the request has not been previously filled through another source ❑ In conjunction with the Resource Tracking Unit, maintain a status board or other reference depicting procurement actions in progress and their status ❑ Determine if the procurement item can be provided without cost from another jurisdiction or through the Operational Area ❑ Determine unit costs of supplies and material, from suppliers and vendors and if they will accept purchase orders as payment, prior to completing the order. Orders exceeding the purchase order limit must be approved by the Finance Section before the order can be completed. If vendor contracts are required for procurement of specific resources or services, refer the request to the Finance Section for development of necessary agreements ❑ Determine if the vendor or provider will deliver the ordered items ❑ If delivery services are not available, coordinate pickup and delivery through the Transportation Unit ❑ Coordinate donated goods and services from community groups and private organizations. Set up procedures for collecting, inventorying, and distributing usable donations - Use the San Mateo County EOP, EF17 Volunteer and Donation Management Annex as a guide - Obtain initial damage assessment and other situational reports to begin identifying the scope and locations of needed goods and assistance - Provide regular situation status reports to the Planning Section - Monitor donations -related activities (e.g., large corporate in-kind donations of food or supplies) and begin preparing for their arrival - Coordinate with voluntary -sector and private -sector liaisons to monitor which donation types are being offered, accepted and brought into the area - Coordinate with the JIC through the AS to ensure creation and dissemination of public information about donations, particularly the preference for monetary donations over in-kind donations - Review pre -scripted message for public information and modify as needed C-135