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❑ Ensure that displays associated with the Finance/Administrative Section are current, and that information is posted in a legible and concise manner ❑ Participate in all Action Planning meetings ❑ Brief all Unit Leaders and ensure they are aware of the EOC objectives as defined in the Action Plan ❑ Keep the EOC Director, General Staff and elected/other officials aware of the current fiscal situation and other related matters, on an on-going basis ❑ Ensure that the Cost/Accounting Unit maintains all financial records throughout the emergency ❑ Ensure that the Time Keeping Unit tracks and records all agency staff time ❑ In coordination with the Logistics Section, ensure that the Purchasing Unit processes purchase orders and develops contracts in a timely manner ❑ Ensure that the Compensation/Claims Unit processes all workers' compensation claims, resulting from the emergency, in a reasonable time -frame, given the nature of the situation ❑ Ensure that the Time -Keeping Unit processes all time -sheets and travel expense claims promptly ❑ Ensure that the Finance Section provides administrative support to other EOC Sections as required ❑ Ensure that all recovery documentation is accurately maintained by the Cost/Accounting Unit during the response and submitted on the appropriate forms to Federal Emergency Management Agency (FEMA) and/or Cal OES ❑ Implement planned Calcard changes and additions ❑ Implement planned emergency supply purchases Suspend competitive bidding and advertising ❑ Focus staff effort on essential services ❑ Obtain authorization from the Comptroller to approve and execute emergency purchases at level as directed by EOC ❑ Perform backup of all electronic purchasing Print hard copy of emergency vendor contact list ❑ Design and print manual purchase order form and distribute as necessary ❑ Prepare plan to implement citywide use of manual purchase orders if automated system is lost / inoperable" to finance section chief checklist. Shift Change: ❑ Provide turnover briefing to position replacement ❑ Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period • POSITION JOB AID • FORM: CURRENT ICS -214 ❑ Provide all completed documentation to the Documentation Unit C-155