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❑ Ensure readiness to maintain concise records of position activities <br />• FORM: ICS -214 <br />Response: <br />❑ Establish and maintain a position log and other necessary files <br />❑ Establish (or implement) an accounting system and special cost codes associated with this <br />emergency <br />Monitor all emergency expenditures and resource status change costs <br />• FORM: ICS -210 <br />❑ Ensure that all sections and units are documenting cost related information <br />❑ Collect and compile cost information at the end of each shift <br />Obtain and record all cost data to cover: <br />• Personnel <br />• Equipment <br />• Rental/Contract Equipment <br />• Supplies from outside vendors <br />• Contracts for special or emergency services <br />Coordinate with the Documentation Unit on content and format of cost related files to be <br />transferred <br />❑ Prepare cost estimates related to EOC objectives and strategies. Be prepared to discuss these at <br />EOC Planning Meetings if required <br />❑ Compile cumulative cost records daily <br />❑ Ensure that departments are compiling cost information using any special agency/jurisdiction <br />cost codes <br />❑ Ensure that estimate costs are replaced with actual costs where known <br />❑ Provide verbal or written reports to the Finance Section Coordinator upon request <br />❑ Prepare and maintain a cost report to include cumulative analysis, summaries and total <br />expenditures related to the emergency <br />I❑ Organize and prepare records for audits as necessary <br />❑ Act as the liaison for the EOC with County and other disaster assistance agencies to coordinate <br />the cost recovery process <br />❑ Prepare all required state and federal documentation as necessary to recover allowable costs <br />Shift Change: <br />Provide turnover briefing to position replacement <br />Provide details regarding ongoing activities and planned activities to be accomplished during the <br />upcoming operational period <br />C-158 <br />