Agmt19 MOU Service Employes International Union Local 521

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3.6 Unit Employees The City shall supply the Union an electronic data report with the names, classifications, departments, work locations, work, home, and personal cellular telephone numbers on file with the City, personal email addresses on file with the City, and home addresses on file with the City of all present and newly hired employees in the SEIU unit on a bi-weekly basis. The employee may opt out of the City's disclosure of personal contact information on a form agreed to by the City and the Union. The Union will receive a copy of completed forms. On a quarterly basis, the City shall supply the Union with the names and classifications of all contract employees, and the names, classifications, departments and fiscal year to date cumulative hours worked of all casual and temporary employees, assigned to classifications within the SEW unit. 3.7 New Employees New employees hired and assigned to classifications covered by the SEIU Unit shall be advised by the City that Local 521, Service Employees International Union, is the recognized bargaining representative in said unit. The City will provide to the Union a list of employees attending the City's new employee orientation at least ten (10) days prior to the orientation, except that a shorter notice period may be provided in a specific instance where there is an urgent need critical to the City's operations that was not reasonably foreseeable. With thirty (30) days of hiring the employee, the City shall provide the Union with a list that includes each employee's employee identification number, name, job classification, department, work location (title and address), work phone number (if available in the payroll system), work email address (if available in the payroll system), hire date, and, subject to the individual employee's consent, the employee's home address, personal mobile number, home phone number, and personal home email address. (Subsequent lists will be provided in accordance with section 3.6 above.) Following orientation sessions where new employees represented by the bargaining unit are present, the Union shall be allowed thirty (30) minutes during the session to speak to employees represented by the Union. One steward or chapter officer shall be granted release time for this purpose. The City will provide a list of all new employees, including their contact information, who were excused, absent and unable to attend their scheduled new employee orientation within ten (10) business days following each new employee orientation, and will permit each employee thirty (30) minutes of their scheduled work time to meet with the Union representative. One steward or chapter officer shall be granted release time for this purpose. 3.8 Printing of the Agreement The Union agrees that the Union shall complete the printing of this Agreement. The Union and the City will share equally in the printing costs. The cover of the Agreement shall bear both the City and Union Logo. The Union agrees to provide each bargaining unit member with a copy of this Agreement. The Union agrees to provide the Personnel Officer with sufficient copies of this Agreement so that each new bargaining unit employee hired through the life of this Agreement shall be provided with a copy of this Agreement.