AgdaPkt 2019-08-26 Joint SA PFA - Laserfiche WebLink

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6.K. - Page 11 of 38 A. Term Work shall be completed no later than 120 days from the effective date of the agreement. The contract may be extended up to one (1) year by mutual agreement of the parties in writing. The City shall notify the Contractor in writing of the intent to extend the contract. B. Invoicing Contractor will submit invoices to the attention of Ingo Azarvand, Senior IT Analyst, 1301 Maple St., Redwood City, CA 94063. Invoices will be accepted on a work completed basis. Invoicing for completed work will be accepted within the following categories and percentage range of the contract amount: • 25% payable 30 -days from contract award • 25% payable upon City IT technical acceptance of recommendations for camera, video software management, and video storage solutions • 25% payable upon City acceptance and posting of vendor Request for Proposal (RFP) • 25% payable upon written review of RFP's and recommendations for vendor selection. C. Payment If a contract is awarded, the percentage of payment to the Successful Consultant shall be calculated from the Successful Consultant's quote or as negotiated between the Successful Consultant and the City. Payment will be made within thirty (30) days of receipt of an accurate invoice. Payment will be made no more frequently than monthly. D. Redwood City Business License The Successful Consultant must either possess a current, valid Redwood City business license or have submitted a Redwood City business license application and fee at the time of contract award. Business license information (application, ordinance, fees) can be found by navigating to the City of Redwood City homepage (www.redwoodcity.org) and selecting "Business," "Starting a Business," "Business Licensing." E. Quote Cost The Contractor must complete, sign and submit Attachment A — Quote Pricing Form with Contractor's quote. All pricing must be inclusive, and include all labor, material, and equipment necessary for all tasks listed in this Scope of Services. Provision of this information assists the City in determining whether the Consultant understands the project, whether the costs are fair and reasonable in light of the services to be provided, and provides City staff with tools to negotiate the final cost. INFORMATION TECHNOLOGY DIVISION SECURITY CAMERA INFRASTRUCTURE 8 OF 23 133