AgdaPkt 2019-08-26 Joint SA PFA - Laserfiche WebLink

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6.K. - Page 16 of 38 ATTACHMENT A - QUOTE PRICING FORM The project price must be complete and include tax, delivery, labor, and other charges where appropriate. Prices remain firm for one-year after award of contract to Successful Consultant. A Pre -Proposal Informational Meeting will be held on: Date: November 13, 2018 Time: 9:00 A.M. PST Location: 1017 Middlefield Road, Conference Rm, 2A, Redwood City, CA 94063 The Consultant shall provide Security Camera Infrastructure Consulting Services: • Hold a sufficient number of meetings with staff representatives from City Information Technology (1017 Middlefield Road) and Redwood City Police Department (1301 Maple St.) in order to identify security camera infrastructure, needs and related operational concerns. Individual department heads or their designated representatives affected by a camera installation project will be included in camera coverage discussions for their project • Prepare a security camera infrastructure assessment to make master plan recommendations on software solutions and security camera specifications for existing project locations identified in Section I, Information, and future expansion, building on existing infrastructure • Meet with the City in order to identify security camera infrastructure needs and related operational concerns • Prepare schematic drawings of current security camera infrastructure and future expansion for the identified projects listed in Section I, Introduction • From the developed master plan, create a Request for Proposal (RFP) for selecting a qualified vendor for camera installation and maintenance, with system integration capability for an identified digital media software and data storage solution for current and yet to be identified future expansion beyond the identified locations in Section I, Information • Evaluate all RFP proposals and provide a summary report with comparisons and recommendations for City IT to consider for their vendor selection. The following format has been prepared as a guide for the development of the quote in response to this RFQ. Responses should address each item thoroughly and follow this format. Submittals shall be limited to responses to the issues outlined below and shall not exceed ten (10) pages. This page limit does not include the following items outlined below: cover letter, table of contents, resumes and relevant experience. 1. COVER LETTER AND LETTER OF INTEREST: Please indicate the name of the Consultant who will serve as the contact for your firm and be the City's contact throughout the project. Please state the name of the firm, address of the office submitting the quote, telephone and fax numbers, the date the firm was established, the type of firm (individual, corporation, etc.), and types of business conducted. The letter must be signed by a representative of the firm with authorization to bind the firm by contract. INFORMATION TECHNOLOGY DIVISION SECURITY CAMERA INFRASTRUCTURE 13 OF 23 138