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6.D. - Page 7 of 13 CITY COUNCIL POLICY NO. Redwood EFFECTIVE: June 24, 2019 CityI California J Fo dW1867 SUBJECT: Boards, Commissions and Committees Attendance Policy PURPOSE The purpose of this policy is to encourage and ensure consistent attendance at regularly scheduled Board, Commission and Committee (BCC) meetings by BCC members, and to outline a process to address non-attendance. This policy applies to all BCCs. DEFINITIONS "Regular Meeting" means meetings occurring at the date, time and location set by formal action of the BCC. "Special Meeting" means any meeting other than a Regular Meeting. "BCC Attendance Report" means a written document prepared by the City Clerk reflecting the attendance of each BCC member for each BCC meeting held during a calendar year. :1014 EWA 1. Attendance 1.1 Each BCC member is expected to attend all Regular Meetings and as many Special Meetings as possible. When a BCC member knows in advance that they will be absent from a meeting, the member will give advance notice to the Chair and BCC staff liaison as soon as possible and before the posting of the meeting agenda. 1.2 The Chair will, in consultation with the BCC staff liaison, determine whether each absence will be designated as "excused" or "unexcused" (see Section 3 — Excused Absences) and the designation will be recorded on the BCC Attendance Report. 1.3 Absences from three consecutive Regular Meetings, or from more than twenty-five percent (25%) of all Regular Meetings over any twelve consecutive month period, may result in a member being removed from the BCC (see Section 2 — Process for Removal). If a meeting is cancelled for lack of business, Election Day, summer recess, or winter recess, that meeting will not be factored in when calculating the percentage of absences by a member over a consecutive twelve month period. ATTY/DOCS-POLICIES/BOARDS, COMMISSIONS AND COMMITTEES ATTENDANCE POLICY REV: 08-21-19 RL Page 1 of 4 108