AgdaPkt 2019-09-23 Joint SA PFA - Laserfiche WebLink

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6.C. - Page 24 of 35 implemented a new database system that incorporates the inspection data of its three predecessors going back to July 2018. This database is able to track and report on the completion of mandated inspections in the department's jurisdiction. However, data for inspections done prior to July 1, 2018 are not included in the new system and can only be accessed by querying each of the three predecessor databases individually and then consolidating the results manually. All paper field inspection forms were eliminated in 2018 when staff transitioned to iPads for field reports. 51 The Grand Jury identified two fire departments, Menlo Park Fire Protection District (MPFPD) and North County Fire Authority (HCFA), that currently have robust database systems on which they maintain inspection data. MPFPD staff has utilized iPads for approximately three years to complete field inspection reports. Inspection reports completed prior to that time and stored in paper form were digitalized so that their data could be incorporated into the database system, allowing staff to compare multiple years of inspections.52 In 2017, NCFA implemented an electronic records management system. Field inspection reports are currently completed on paper and then entered into the electronic system manually but NCFA expects that staff will begin using iPads for their field inspection reports in 2019. A demonstration of the database showed that inspections for individual sites are complete and easily accessible, though the reporting functionality was limited. For example, staff could not easily run a report to determine the percentage of mandated inspections completed.53 The Grand Jury noted that customized reports may still need to be created by the database vendor to meet all NCFA's reporting needs. In all of the fire departments, inspection reports that document hazards and/or fire safety violations lead to re-inspections.54 The Grand Jury noted that inspection data submitted by fire departments identified sites that had been inspected multiple times in a year. Inspections of these sites55 were repeated to ensure violations were addressed. Departments' use of iPads or tablets allows inspectors to more easily take and attach photographs to inspection reports to document violations.56 e. Staffing issues Of the ten fire departments investigated by the Grand Jury, three reported the need for additional fire prevention staff.57 • Redwood City Fire Department, • San Bruno Fire Department, and 51 Grand Jury interviews. 52 Grand Jury interviews. 53 Grand Jury interviews. 54 Grand Jury interviews. 55 Grand Jury interviews. 56 Grand Jury interviews. 57 Grand Jury interviews. 2018-2019 San Mateo County Civil Grand Jury 10 113