Res15 15390 - Laserfiche WebLink

Browse Search

02/09/2015 3.04 Meetings of the Organization. a) Regular Meetings: The Council shall approve a schedule for its regular meetings provided, however,that the Council shall hold at least one regular meeting quarterly. The Council shall fix the date,hour and location of regular meetings by resolution and the Secretary shall transmit a copy of the resolution to each Member Agency at the first meeting of the fiscal year. b) Special Meetings: Special meetings of the Council may be called in accordance with the Brown Act by the Chair, a majority of the Council or the Director. c) Call,Notice and Conduct of Meetings: All meetings of the Council, including without limitation,regular, adjourned regular and special meetings, shall be noticed,held and conducted in accordance with the provisions of the Ralph M. Brown Act, California Government Code section 54950 et seq. As soon as practicable,but no later than the time of posting, the Secretary shall provide notice and the agenda to each Member Agency. Any Member Agency may request that an item be considered for placement on the Agenda by submitting the request to the Director of Emergency Services. d) Meetings of the Council shall be conducted by the Chair or by the Vice-Chair in the absence of the Chairperson. In the absence of both Chair and Vice-Chair, the meeting shall be chaired by member of the Council selected by a majority vote of the Council. 3.05 Minutes The Secretary of the Organization shall cause to be kept a digital recording of each meeting, which shall be posted on the SMC OES Website. The Secretary will create brief summary written minutes for approval by the Council. 3.06 Voting All power of the Organization shall reside with the Council. Each Member Agency shall have one vote. A Member Agency's alternate representative may participate and vote in the proceedings of the Council only in the absence of that Member Agency's regular representative. No absentee ballot or proxy voting is permitted. 3.07 Quorum; Required Votes;Approvals A quorum of the Council is a majority of the representatives of the Member Agencies of the Organization. If the number of Member Agencies is an even number, a majonty is fifty percent of the Member Agencies,plus one. The Council may not take any substantive action without a majority of the Member Agencies voting to take that action. Action on non-substantive procedural matters may be taken by a majority of a quorum. Article IV—PARTICIPATING PARTNERS,EMPLOYEES AND ADVISORY COMMITTEES 4.01 Participating Partners In order to ensure cooperative emergency planning and response,the following may be invited to attend, as non-voting members, all regular and special meetings of the Council,participate in the development of plans and training programs, and otherwise assist in supporting the implementation of this Agreement: a) A representative of the American Red Cross to be invited by the Chair with the approval of the Council. b) One representative each from the San Mateo County Fire Chiefs Association and the San Mateo County Police Chiefs and Sheriff Association as may be invited by the Chair with approval of the Council. c) One representative for Water Districts as may be invited by the Chair with approval of the Council. October 17, 2014 Page 6 RESO.#15390 MUFF#304