Res89 11093 - Laserfiche WebLink

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4. REOORD KEEPING AND REroRIS: GREAT WESTERN agrees to fun1ish AGENCY, no later than twenty (20) days follow~ the end of earn rronth am earn quarter a report reg~ the status of the PIAN containing the following inforrna.tion: a. E3ch participant's name. b. Each participant's Social Security Number c. E3ch participant's sub-acx::ount number. d. ~posit credited to each sub-acx::ount during the period. e. withdrawals from each sub-acx::ount during the period. f. Interest/Earnings credited to each sub-acx::ount during the period. g. Total value of each sub-account h. Summary totals of the PIAN. NorE: Annuity transactions will not appear on the monthly/quarterly reports and quarterly statements issued by Great Westerrl. '!be Agency and participants will receive quarterly reports and statements from the insurance company. GREAT WESTERN agrees to provide quarterly stateIrents to participants in the PIAN, no later than twenty (20) days following the end of each calendar quarter. Each statement shall identify the transactions which have occurred in the participant's sub-account at the beginning and the end of the preceding quarter. GREAT WESTERN. agrees to ma.intain the records necessary to prcx:luce the above mentioned reports, and agrees that all records shall be the property of AGENCY and that, in the event this Agreement is tenninated for any reason, GREAT WESTERN will provide AGENCY a copy of such records, in hard copy or such other fom as nn.ltually agreed up:m between GREAT WESTERN and AGENCY, within ninety (90) days after the effective date of tennination. AGlliCY agrees that all related computer tapes, discs and programs shall remain the property of GREAT WESTERN . GREAT WFSI'ERN agrees that all inforrna.tion supplied to and all work processed or completed by GREAT WESTERN shall be held to be confidential and will not be discloc,ed to anyone other than AGENCY except as required by law. 5. DISTRIIDITONS: Upon receipt of authorized written instructions from AGEN"CY, in such form and with such authorization as nn.ltually agreed upon by GREAT WESTERN and AGENCY, GREAT WESTERN agrees to process the payment of benefits to participants and beneficiaries in accordance with PIAN. Distributions shall be made once a month, on the seventh (7th) calendar day before the last day of the month. If that day is a Saturday, SUrrlay or Holiday, distributions shall be ma.de on the next business day. Initial distribution requests received by GREAT WESTERN, at its operations office in Northridge, on and after the sixteenth (16th) calendar day of a month will be processed the following month. If applicable, the distribution of furrls resulting from the liquidation of mutual furrl shares will be made on the next distribution date which falls at least five (5) business days after the receipt of such funds by GREAT WESI'ERN. '!he above notwithstanding, GREAT WESTERN will cooperate with AGEN"CY to not unreasonably delay distribution requests in conjunction with "emergency withdrawals", as defined in the PIAN. - 3 - 1109~