AgdaPkt 2019-11-04 Joint SA PFA - Laserfiche WebLink

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6.A. - Page 2 of 6 Since the initial contract amount was less than $60,000, the threshold for City Council approval, the City Manager was authorized to approve the contract in mid-February 2018, and the Consultant began providing services shortly thereafter. On December 17, 2018, the City Council approved Amendment No. 3 to the agreement for Engineering Inspection Services to increase the contract amount by $100,000. Amendment No. 3 allowed the City to have two additional engineering inspectors to help with the increased demand for inspection services needed during the summertime; that same demand for services is expected to continue this year. On May 20, 2019, the City Council approved Amendment No. 4 for $300,000 in order to allow the continuation of construction inspection services. ANALYSIS The amended agreement is proposed not -to -exceed $400,000.00, which covers 35 weeks of time for two inspectors to provide construction inspection services. Under this agreement construction inspection services would be provided to several capital improvement projects and utility permits. Costs will be shared amongst the different capital improvement projects and utility permit cost recovery accounts based on the actual time spent on each activity by the proposed inspector. The amended agreement budget will allow the current inspectors to continue providing construction inspection services through June 2020, and additional help from a second inspector for a period of 9 months. The budget will also allow for the inspector to assist with the influx of utility encroachment permits and related development projects. Construction inspection services will be charged to the following Capital Improvement Projects and activities: • Middlefield Road Streetscape Project (25%) • Sewer Collection System Replacement Project (25%) • California Water Tank, Pump Station, and Transmission Main Project (25%) • Peninsula No. 2 Water Tank Seismic Improvement (20%) • Utility encroachment permits and related development projects (5%) FISCAL IMPACT Several approved capital improvement projects will require engineering inspection services. If approved, the recommended engineering inspection services would be charged to the following projects, which have sufficient funds to provide for these services: Middlefield Road Streetscape Project Fiscal Year 2019-20 — Capital Outlay Fund —Middlefield Road Utility Underground/ Streetscape, which has an available balance of $844,400 as of September 30, 2019. Sewer Collection System Replacement Project Fiscal Year 2019-20—Sewer Fund Capital Projects—Collection System Replacement Project, which has an available balance of $3,509,514 as of September 30, 2019. City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 6