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<br />R..'-~EP'."'O'. . Fe.". T......... <br />~~.- .:::: ::.'.)~' ,~:: .: .~" \. :...:> <br />. _. _", .,' ....u.." ..". <br /> <br />6.1C <br />Page 1 <br /> <br /> <br />January 28, 2008 <br /> <br />SUBJECT <br />Purchase of Eight Trucks <br /> <br />RECOMMENDATION <br />Approve by motion the purchase of eight trucks from Serramonte Ford of Colma, CA in <br />the amount of $157,995.72. <br /> <br />BACKGROUND <br />The Public Works Services Department, in conjunction with internal customer <br />departments, developed vehicle specifications for the scheduled replacement of seven <br />existing vehicles and one additional vehicle for the Recycled Water Specialist position. <br />One of the core objectives in the process of developing replacement vehicle <br />specifications was to reduce carbon footprints created by City's daily operations. The <br />replacement vehicles were carefully selected to be the most fuel efficient and cleanest <br />burning engines available at this time. <br />The City Clerk advertised the bid invitation with copies of the bid being mailed to five <br />vendors. The two bids received were opened by the City Clerk on Wednesday, <br />November 7, 2007, which are summarized as follows: <br /> <br />Bidder Bid Amount <br />Serramonte Ford $157,995.72 <br />San Francisco Ford $159,874.06 <br />Recommended Bidder: Serramonte Ford of Colma, CA <br />Substantiation: Serramonte Ford is a reputable dealer who has proven to be experienced, reliable and <br />staff is confident that this is a competitive bid. <br /> <br />ALTERNATIVES <br />The seven replacement vehicles have met and exceeded their useful life cycle and it <br />would not be economically viable to invest in the continued use and repair of these <br />vehicles if they were to experience a major breakdown due to their age and condition. <br />The alternative of not approving the purchase of these trucks would impact the <br />operational requirement of the customer departments since these vehicles are used <br />daily for field assignments. <br />Prior to writing specifications for these vehicles, staff researched into the possibility of <br />replacing these vehicles with hybrid or alternative fuel vehicles. However, due to <br />specific operational requirements these trucks are used for (heavy duty field use), there <br />are no hybrid vehicles in this category being offered at this time. Industry sources <br />indicated that some rnanufacturers will start offering hybrid trucks in this vehicles class <br />in late 2009. <br />