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6.F. -Page 15 of 18 The Coordinator should be a person who during a disaster would be authorized to request Safety Assessment Program ("SAP") resources. The Coordinator should also be in a position to authorize the providing agency to release personnel and equipment to the agency impacted by the disaster. Alternate coordinators should be designated in case the primary coordinator is unavailable during the disaster. Each Party should submit the name and contact information of the Coordinator and alternate to the Operational Area Coordinator, and keep that information up-to-date. 2. WebEOC Communication To obtain building safety inspection assistance, a planned method of communicating requests is essential. This includes using WebEOC as the primary means to process the request and maintain lines of communication. WebEOC should be used to request assistance using the Resource Task (ICS-213RR). Communication via telephone, radio, microwave, etc. may be necessary in the early phases of an incident to ensure requests are being received and processed in a timely manner, and may also be used as secondary communication channels. 3. Resource Lists and Contacts It is strongly recommended that lists of building safety inspector resources (including quantity and type of personnel, equipment, and materials) be developed for each participating agency in the Operational Area. Each Coordinator should upload their resource list to WebEOC, and provide a copy to the Operational Area Coordinator. The Operational Area Coordinator will populate the list in the resources section of the County WebEOC. Coordinators should regularly review and update their lists and provide updated information to the Operational Area Coordinator. Such lists are essential for the Operational Area Coordinator to quickly identify which agencies have the particular types of resources needed by the requesting agency. SMCAlert will be used to notify all Building Officials/designated Coordinators in the Operational Area of a resource request. 4. Arrange Care for Assisting Forces The Agreement requires that the Requesting Party be responsible for the safekeeping of the resources provided by the Assisting Party. 5. Documentation for Reimbursement In accordance with the Agreement, each Requesting and Assisting Party is required to keep accounting records of the personnel, equipment, and materials provided under the Agreement as required by the Federal Stafford Act administered by the Federal Emergency Management Administration (FEMA) and State guidelines. This requirement is to maximize the Requesting Party's ability to receive reimbursement for costs expended to receive mutual aid. 6. Proclamation of Emergency The Agreement requires that a Local Emergency be proclaimed by an authorized official or the governing body of the impacted jurisdiction prior to requesting resources, unless the requirement San Mateo County Operational Area Building Safety Inspection Program Mutual Aid Agreement I l ATTY/AGR/2019.311/BUILDING MUTUAL AID Page 11 of 14 REV: 12-10-19 RL 220