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6.A. - Page 11 of 17 <br />2. Notice Required. Notice to prospective Bidders must be provided as follows: <br />a. By public advertisement inviting Bids to be published at least once in a newspaper of <br />general circulation in the City at least five (5) calendar days preceding the day set for <br />the receipt of Bids. <br />b. By notice, inviting Bids published on the City's website not less than ten (10) days, and <br />generally twenty-one (21) days, before the date of opening of the Bids and as <br />otherwise provided in the City's Administrative Purchasing Policy. <br />c. By particular requirements set forth by other agencies when state or federal law or a <br />source of funding for monetary grants require that notice be published in accordance <br />with a different schedule than that set forth in this subparagraph and further that those <br />state, federal, or funding source publishing timelines shall control. <br />B. Administrative Purchasing Policy. The Administrative Purchasing Policy may include <br />additional provisions such as Bidder's security; labor and material payment bond and <br />performance bond; Bid opening procedures; irregularities; rejection of Bids; tie Bids; and <br />prequalification of Bidders. <br />C. Award. The contract shall be awarded to the lowest responsive and responsible Bidder based <br />on the factors set forth in Section 2.63.5, best meeting the City's needs based on the criteria <br />specified in the Bid. <br />Sec. 2.64.3. CONTRACTS OF OVER $10,000 AND UNDER $100,000 -COMPETITIVE <br />BIDDING PROCESS BY INFORMAL SOLICITATION: <br />A. Competitive Bidding Required. Except as otherwise provided in this Article, Contracts for <br />Public Works Projects valued at more than Ten Thousand Dollars ($10,000) but less than One <br />Hundred Thousand Dollars ($100,000) may be entered into after a Competitive Bidding <br />Process by Informal Solicitation that complies with the following: <br />Content of Bid. The notice shall generally describe the proposed Public Works Project, <br />describe how to obtain more detailed information, and state the time and place for Bid <br />submission. The notice or detailed information shall also describe required Contract <br />provisions. <br />2. Notice Required. Notice to prospective Bidders must be provided as follows: <br />a. At least ten (10) days prior to the date the Contract will be awarded, City staff shall <br />mail or electronically send a notice in writing requesting Bids to those vendors or <br />contractors known to the City as qualified to provide the required type of Public Works <br />Project. <br />b. By notice, inviting Bids published on the City's website not less than ten (10) days, and <br />generally twenty-one (21) days, before the date of opening of the Bids and as <br />otherwise provided in the City's Administrative Purchasing Policy. <br />c. Notice shall be sent to at least three (3) prospective Bidders; provided that where less <br />than three (3) prospective Bidders are known by the City Manager to exist, such <br />solicitation shall be sent to all those known to the City Manager. <br />B. Adequacy of Bid Response. <br />ATTY/ORD.514/PURCHASING ORDINANCE <br />REV: 03-17-2020 RL <br />Page 8 of 14 <br />14 <br />