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05/04/2020 <br />D. Award. The Contract shall be awarded to the lowest responsive and responsible Bidder based <br />on the factors set forth in Section 2.63.5, best meeting the City's needs based on the criteria <br />specified in the solicitation. <br />Sec. 2.65.3. STANDING SUPPLY PURCHASE AGREEMENTS AND MASTER SERVICE <br />AGREEMENTS AUTHORIZED: <br />A. Standing Supply Purchase Agreements. Standing Supply Purchase Agreements may be <br />entered into with specific vendors for purchase of repetitive -use goods, materials, equipment, <br />and/or supplies common to one or several departments. The Standing Supply Purchase <br />Agreements will be subject to the Competitive Bidding Process prescribed in this Section 2.65 <br />(depending on Contract price) and will establish the basic contractual terms, including specific <br />goods, materials, equipment and/or supplies and payment terms with a total compensation <br />stated as the maximum limit. <br />B. Master Services Agreements. Master Services Agreements may be entered into with specific <br />vendors for Support Services to be provided on an "as -needed" basis. The Master Services <br />Agreement will be subject to the Competitive Bidding Process prescribed in this Section 2.65 <br />(depending on Contract price) and will establish the basic contractual terms, including the <br />specific types of services and payment terms with a total compensation stated as the <br />maximum limit. <br />Sec. 2.66. PROFESSIONAL SERVICES: <br />Sec. 2.66.1. CONTRACTS OVER $10,000 — COMPETITIVE BIDDING PROCESS BY <br />INFORMAL SOLICITATION: <br />A. Competitive Bidding Process by Informal Solicitation Required. Except as otherwise provided <br />in this Article, the procurement of Professional Services valued at more than Ten Thousand <br />Dollars ($10,000) may be entered into after a Competitive Bidding Process by Informal <br />Solicitation that complies with the following: <br />1. Content of Bid. The request for proposals and/or statements of qualifications shall <br />generally describe the proposed Professional Services, describe how to obtain more <br />detailed information, and state the time and place for proposal or qualification submission. <br />The notice or detailed information shall also describe required Contract provisions. <br />2. Notice Required. Notice to prospective Bidders must be provided as follows: <br />a. At least ten (10) days prior to the date the Contract will be awarded, City staff shall <br />mail or electronically send a notice in writing requesting Bids to those vendors known <br />to the City as qualified to provide the required Professional Services. <br />b. Notice shall be sent to at least three (3) prospective Bidders; provided that where <br />less than three (3) prospective Bidders are known by the City Manager to exist, such <br />solicitation shall be sent to all those known to the City Manager. <br />B. Adequacy of Bid Response. <br />1. Form of Response. Proposals and/or statement of qualifications must be in writing but <br />may be submitted by mail, by fax, or electronically. <br />2. Minimum Number of Bids. If fewer than three (3) Bids are received, the City Manager, for <br />legal services the City Attorney, shall determine whether to use a Competitive Bidding <br />Process by Formal Solicitation or to make the award based on less than three (3) Bids. <br />ATTY/ORD.514/PURCHASING ORDINANCE <br />REV: 03-17-2020 RL <br />Page 11 of 15 <br />ORDINANCE NO. 2481 <br />MUFF NO. 305 <br />