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05/04/2020 c. Notice shall be sent to at least three (3) prospective Bidders; provided that where less than three (3) prospective Bidders are known by the City Manager to exist, such solicitation shall be sent to all those known to the City Manager. B. Adequacy of Bid Response. 1. Form of Response. Quotations, proposals and informal Bids must be in writing but may be submitted by mail, by fax or electronically. 2. Minimum Number of Bids. If fewer than three (3) Bids are received, the City Manager shall determine whether to use a Competitive Bidding Process by Formal Solicitation or to make the award based on less than three (3) Bids. 3. Bids Exceeding $100.000. If all of the Bids received for a Public Works Project exceed One Hundred Thousand Dollars ($100,000), the City shall reject all Bids and proceed in accordance with Section 2.64.2 as a Competitive Bidding Process by Formal Solicitation. C. Administrative Purchasing Policy. The City's Administrative Purchasing Policy may contain additional applicable provisions such as Bidder's security; labor and material payment bond and performance bond; irregularities; rejection of Bids; tie Bids; and prequalification of Bidders. D. Award. The Contract shall be awarded to the lowest responsive and responsible Bidder based on the factors set forth in Section 2.63.5, best meeting the City's needs based on the criteria specified in the Bid. Sec. 2.64.4. USE OF CITY FORCES: City employees may be used to perform Public Works Projects in accordance with the City's Charter. Sec. 2.65. GOODS AND SERVICES: Sec. 2.65.1. CONTRACTS OF $100,000 OR MORE —COMPETITIVE BIDDING PROCESS BY FORMAL SOLICITATION: A. Competitive Bidding Required. Except as otherwise provided in this Article, purchases of Goods and Services equal to or greater than One Hundred Thousand Dollars ($100,000) may be entered into following a Competitive Bidding Process by Formal Solicitation that complies with the following: 1. Content of Bid. Notices inviting Bids shall include a general description of the Goods and Services to be purchased, describe how to obtain more detailed information, state where Bid forms and specifications may be obtained, and state the time and place for submission of Bids, or statements of qualifications and experience, as applicable. The notice or detailed information shall also describe required Contract provisions. 2. Notice Required. Notice to prospective Bidders must be provided as follows: a. By public advertisement inviting Bids to be published at least once in a newspaper of general circulation in the City at least five (5) calendar days preceding the day set for the receipt of proposals. ATTY/ORD.514/PURCHASING ORDINANCE REV: 03-17-2020 RL Page 9 of 15 ORDINANCE NO. 2481 MUFF NO. 305