AgdaPkt 2008-02-25 - Laserfiche WebLink

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6.3D Page 1 REP�RT To the Hon�ra�l� Mayor ar�c! City �'ouncil From #he Gi�fi M�na er February 25, 20Q8 Su�ECr Purchase of Furniture for the Redwood Shores Community Library Project RECOMMENDATION 1. Approve, by rnotion, the furniture pian and Request for Proposal for Redwood Shores Community Library furnishings. 2. Authorize, by resolution, the sole source purchase of selected furnishings. BACKGROUND Council awarded the construction contract for the Redwood Shores Community Library on December 11, 2006_ The projec# is currently 75% completed and full completion is anticipated by July 1, 2008. As part of the design service, the architectural firm of Anderson Brule providec! a fumiture plan for the inter�or environment as wat( as the exterior architectural design for this project. The state's Office of Library Construction has approvect the €urniture plan and fumishings, and funds have been programmed for procurement. The schedule for interior furnishings and the fumiture plan is complete and staff is prepared to proceed with the purchase and placement af furnishings far the new library. Materials and fabrics far furnishings were specified by the architect to best coordinate with the nauticaliy themed interior enviranment. Some of these items are available at volume discounts through purchasing agencies that have already "pre-qualified" items for purchase by public agencies. For other items that are not pre-approved and are so exclusive in design that they are only availab(e from a singfe source, staff requests Council suspend the competitive bidding requirements of Article Vll, Purchasing, of Chapter 2 of the Municipal Code. Council is authorized to waive the competitive bidding requirement per Section 2.76, in "instances where the only materials, equipment or supplies that are suitable are of a unique nature and available frorn a single source only." ALTEl2NATiVES Councii may choose no# to approve the current furniture plan and request a redesign . without the use of exclusive items. FISCAL (MPACT Anderson Bru{e estimates $430,�0� as the cost of furnishings and services related to purchasing and coorciinating the instal(a#ion of furnishings for the Redwood Shores Community Library. Funding for procuremenf and installation of furnishings for the Redwood Shores Commur�ity Library is available fram the projecf's original{y budgeted fur�ding sources; a state grant totaling $10,103,707 and GiD 1-64 funds totaling $5,304,QQ0.