AgdaPkt 2020-08-10 Special Joint SA PFA

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6.A. - Page 21 of 29 vi. Monitoring compliance by the City with these Disclosure Policies and updating these Disclosure Policies, as necessary or appropriate. vii. The Disclosure Coordinator shall compile and retain a file of the actions taken to prepare, check, and approve offering documents or continuing disclosure filings, including the sources of the information included, the comments and actions of the Financing Group, the description of the process followed by the Financing Group including any items discussed with outside counsel that were not included in the offering document based on advice of counsel, and any necessary internal approvals. Financing Group The Disclosure Coordinator shall identify a Financing Group for each financing (the composition of which may differ for each financing), which shall include (i) other City department heads as appropriate, (ii) City finance division staff, (iii) the City Attorney or a designated staff attorney and (iv) staff from other City departments as needed. Outside experts, such as the municipal advisor and disclosure counsel, will advise the Financing Group in accordance with their contractual obligations. Review and Approval of Official Statements Responsibilities of Financing Group. The Financing Group shall provide the required information for and review drafts of an Official Statement prior to it being finalized. More specifically: (i) The Financing Group will (a) determine (with input from the City's municipal advisor and disclosure counsel and, in the case of a negotiated offering, the City's underwriters) what information should be disclosed in the Official Statement to present fairly a description of the source of repayment and security for the securities being offered, (b) assign responsibilities for assembling and verifying the information, and (c) establish a schedule for producing the information and the Official Statement that will afford sufficient time for final review by the Financing Group and the Disclosure Coordinator. While the information included in the last offering document may be used as a starting point, the Financing Group should be encouraged to provide suggestions for improvement and not assume the last offering document represents a complete list of what is currently required. (ii) The Financing Group shall identify persons, if any, assigned to assist with the review or preparation of an Official Statement that are not members of the Financing Group ("Contributors") who: (a) shall prepare portions of the Official Statement dealing with their respective areas of expertise as such expertise relates to material information that should be disclosed in the Official Statement, (b) may have information necessary to prepare portions of the Official Statement, or (c) should review portions of the Official Statement in order to ensure that there are no misstatements or omissions of material facts. A Contributor may be another City department director and/or staff designated by that department director. Contributors should be informed by the Disclosure Coordinator of the applicable requirements of federal securities law. Responsibilities of Contributors. A Contributor shall assist in reviewing and preparing the Official Statement using his or her knowledge of the City and, if appropriate, by discussing the Official Statement ATTY/RESO.0046/CC RESO APPROVING DEPT DISCLOSURE POLICIES & PROCEDURES — EXHIBIT A REV: 05-07-19 VR Last update: 5/20/2019 Page 3 of 11 25