Agmt20 Redwood City Improvement Association-CBID Operating Agreement

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"Redwood City Improvement Association". RCIA shall take care not to convey that it is a government agency or that it is the "Downtown Redwood City Community Benefit Improvement District", rather than the owners association and/or manager of the District. Any uniform worn by RCIA personnel or contractors that includes the word "District" must also include the name "Redwood City Improvement Association" in a font no less than three quarters the size of the word "District." 4.6. Reportin _ to o Property Owners within the District. A statement of activities/programs funded by District Revenues, and the cost of each such activity or program shall be mailed to every property owner within the District by December 31 st of each year during the Term (the "Activity Statement"). A copy of the Activity Statement and a list of property owner names and addresses shall be provided to the City no later than December 15th of each year during the Term. 4.7. Open Meetings Laws and Public Records. RCIA is an "owners' association" as that term is used in Section 36612 of the Streets and Highways Code. RCIA shall comply with the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5 of the Government Code), at all times when matters within the subject matter of the District are heard, discussed, or deliberated, and with the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the Government Code), for all documents relating to activities of the District. 4.8. Program and Budget Reports. 4.8.1. Reports, Work Plans and Budgets. On or before September 30, 2020 and quarterly thereafter, the RCIA shall submit quarterly reports to the City. Copies of Board minutes and meeting notes should suffice in lieu of any quarterly report. In addition, RCIA shall also submit an Annual Work Plan and Budget on or before November 30th for each fiscal year for which Assessments are to be levied and collected (the "Annual Report and Budget"). The Annual Work Plan and Budget shall be prepared in accordance with Sections 36622 and 36650 of the Streets and Highways Code, and Article XIII D of the California Constitution. If changes to the Annual Work Plan and/or Budget are requested that would require a public hearing and/or a public meeting pursuant to state law, the Community Benefit Improvement District Ordinance, or which would affect the Assessment database and resulting budget of the upcoming fiscal year, then such modification shall be submitted prior to May 1St of each year. The City must report any changes to the database or boundaries to the County by July 15th of each year during the Term. The Budget for any year shall not be effective until approved by the City. 4.8.2. Budget. Each program or activity specified in the District Plan and succeeding programs and activities shall be implemented within the approved budget amounts in accordance with the District Plan and this Agreement. Any obligations or expenditures not specifically budgeted shall not be paid from District Revenues. ATTY/AGR/2020.108/RWC CBID OPERATING AGREEMENT REV: 06-25-2020 MI Page 5 of 18