AgdaPkt 2008-03-10 - Laserfiche WebLink

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6.28 Page 1 ..R.. ...e...p. .O....R....T..... . "." ~ .' . .' . . .' .'. . .... . . . . . . . . To the Hon<wabJe Mayor and City Council FrQ-mtb~ Cl Mana ~r March 10,2008 SUBJECT Final Acceptance - Redwood City Recycled Water Project - Phase I - Redwood Shores Distribution System - Bid Package 3 (Redwood Shores Parkway, Bridge Parkway, Shell Parkway, Davit Lane) Project. RECOMMENDATION Accept, by motion, Redwood City Recycled Water Project - Phase I - Redwood Shores Distribution System - Bid Package 3 (Redwood Shores Parkway, Bridge Parkway, Shell Parkway, Davit Lane) Project; authorize the early release of 50% of the retention; and authorize the release of bonds and the remaining 50% of the retention according to City procedures. BACKGROUND On November 26, 2006, the City Council awarded the construction contract for the Redwood City Recycled Water Project - Phase I - Redwood Shores Distribution System - Bid Package 3 Project to K.J. Woods Construction, Inc. of San Francisco, California. This pipeline construction project is the third distribution system project designed to extend the delivery of recycled water to new commercial irrigation and City roadway landscape customers in the western areas of Redwood Shores. The project consists of the installation of the main transmission piping system in Redwood Shores along Redwood Shores Parkway, Bridge Parkway, Shell Parkway & David lane. More than 12,000 feet of PVC pipe ranging in size from 8 to 24 inches in diameter, were constructed. The project was awarded for a base bid of $4,124,000.00. Five (5) change orders totaling $96,632.58 (2.4%) were issued and final project cost is $4,220,632.58. Change orders resulted from quantity adjustments, and additional work attributable to incidental/unforeseeable site conditions. Staff requests early release of half of the retention amount because a) there is limited risk, b) the dollar amount retained after early partial release is sufficient, and c) flexibility ensures good working relations with contractors. The project has been successfully completed in accordance with the plans and specifications. AL TERNA TIVES Council may accept the project, authorize the release of bonds, but not authorize the reduction and early release of hatf of the retention for this project. The entire amount of retention would be released according to the terms of the contract.