AgdaPkt 2020-11-23 Joint SA PFA - Laserfiche WebLink

Browse Search

6.11). - Page 42 of 179 Menlo Park Police Department Policy Manual Use of AudioNideo Recorders recorders. Members shall not duplicate or distribute such recordings, except for authorized legitimate department business purposes. All such recordings shall be retained at the Department. Members are prohibited from using personally owned recording devices while on -duty. Recordings shall not be used by any member for the purpose of embarrassment or ridicule. Any member who may have questions regarding the application of this policy is encouraged to seek clarification from supervisory personnel. 450.7 RETENTION OF RECORDINGS Members shall upload all digital recorded files in accordance with current procedures for storing digital files, at the end of their shift and anytime the storage capacity is nearing its limit. Any time a member uploads a digital file that will or may be used as evidence in a criminal or non -criminal case, the member shall mark the file with all pertinent information required by the department's digital recording software, and will cause that file to be marked as "evidence" in the system. 450.8 RETENTION OF RECORDS Citizen contact recordings shall be retained for a minimum of (2.5) years. All recordings which are classified as evidence will be retained for a period of time determined by applicable laws and the City of Menlo Park's retention guidelines. 450.9 RELEASE OF RECORDINGS All recordings shall be reviewed by the Custodian of Records prior to public release (see the Records Release and Security Policy). Recordings that unreasonably violate a person's privacy or sense of dignity should not be publicly released unless disclosure by law or order of the court. 450.10 REVIEW OF RECORDED MEDIA FILES When preparing written reports, members should review their recordings as a resource. However, members should not use the fact that a recording was made as a reason to write a less detailed report- Members shall not retain personal copies of recordings - Supervisors are authorized to review relevant recordings any time they are investigating alleged misconduct, reports of meritorious conduct or whenever such recordings would be beneficial in reviewing the member's performance. Recorded files may also be reviewed: (a) Upon approval by a supervisor, by any member of the Department who is participating in an official investigation, such as a personnel complaint, administrative investigation or criminal investigation. (b) Pursuant to lawful process or by court personnel who are otherwise authorized to review evidence in a related case. Use of Audio/Video Recorders - 3 Adopted: 2015/05/20 C 1995-2015 Lexipol, LLC 2015-2016 San Mateo County Civil Grand Jury 38 81