AgdaPkt 2020-12-07 Amended Joint SA PFA

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S.C. - Page 1 of 21 /<�ik Redwood CitylCallifornia Faunded 1867 Ago/ DATE: December 7, 2020 SUBJECT STAFF REPORT To the Honorable Mayor and City Council From the City Manager Agreement for Services and Amendment No. 1 to Agreement for Services with B -K Mill & Fixtures, Inc. RECOMMENDATION By motion, ratify Agreement for Services with B -K Mill & Fixtures, Inc. in an amount of $85,615 to build and install counters at the City Hall front public counters and determine that competitive bidding was not likely to serve the best interests of the City or to result in the lowest price, and approve and authorize the City Manager to execute Amendment No. 1 to the Agreement for Services in an amount not to exceed $60,000, with the total amount of the Agreement not to exceed $145,615. STRATEGIC PLAN GUIDING PRINCIPLE Excellence in Government Operations BACKGROUND In 2018, the City of Redwood City's (City) Public Works Services Department (PWS) embarked on a Citywide Facility Security Enhancement Project (FSEP) intended to increase security within City facilities. Many City facilities, including City Hall, were originally designed with open concepts lacking many of the physical barriers and visitor checkpoints necessary today to ensure a secure facility. Through extensive collaboration with staff across all departments, the project's scope and design took shape in ways that would accomplish the desired level of security while maintaining operational efficiency for staff to engage with and serve the public. PWS has been actively working on completing the FSEP using a phased approach. In FY 2019-20, staff solicited informal bids from four contractors to complete phase one of this project. B -K Mill & Fixtures, Inc. (B -K Mill) was the only contractor to submit a bid for the project and was subsequently awarded an Page 1 of 4 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore M