AgdaPkt 2008-04-14 - Laserfiche WebLink

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REPORT 6.10 Page 1 To the Honorable Mayor and City Council From the Ci. ,Mana .er April 14,2008 SUBJECT Purchase of SIX Porice Patrol Cars ReCOMMENDATION Approve by motion the purchase of six Ford Crown Victoria patrol cars in the amount of $150,449.88 from San Francisco Ford of San Francisco, California under the cooperative purchasing agreement of the City and County of San Francisco's Bid # POAC6500020. BACKGROUND The Public Works Services Department, in conjunction with the Police Department, developed the replacement schedule for police patrol vehicles, at the most economically beneficial point in their life cycle. At pre-described intervals, police vehicles undergo a thorough evaluation, inducUng but not limited to age, mileage, condltion, maintenance history, downtime, and anticipated future repairs. Currently, 32 police patrol cars are in use by the Patrol Division of the Police Department. All six of these vehicles are scheduled replacement vehicles for older, in- service patrol cars, and all meet the City's fleet replacement criteria. ALTERNATIVES Historically, police cars have been on a four year life cycle and replaced before any major failure occurs. Not approving the purchase of these police cars would impact the operations of the Police Department if one or more of these patrol cars were to experience unreliable service andfor an unforeseen breakdown. After doing extensive research, staff from the Equipment Services Section found that the City and County of San Francisco recently administered a competitive bid process for the same type of police patrol cars and San Francisco Ford was the lowest responsible bidder. The Redwood City Code, Chapter 2, Artide VH, Section 2.80 "Open Market Purchases" makes it possible for the City to realize significant savings from larger volume purchases. Soliciting bids independently may not be a cost effective option for Redwood City since seeking bids for a small number of vehicles probably would not attract a high number of competitive bidders. FISCAL IMPACT Funds for the purchase of the six patrol cars were approved and appropriated by the City Council in the FY 2007/08 Equipment Replacement Fund Budget in the amount of $236,250.00. This amount is budgeted for the totat cost of the vehicles and emergency equipment necessary to build up the patrols cars. The remaining balance will be used for purchase of emergency equipment.