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6.1 D R�P�RT Page 1 To the Mon��1e I�ay�or and Ciiy Cvun�ii Fr�m '�#�e �� ' I�Aan �r May 12, 2008 SUBJECT Professional services agreement for engineering design senrices for the Gienwood Pump Station improvements Project RECOMMENDATION Apprave, by motion, an agreement with RMC Water and Environment af San Jose to provide engineering design services for the Gfenwood Pump Sta#ian Impro�ements Projecfi in an amou� not to exceed $106,082.75 and authorize #he City Manager to increase the contract amount up to 1U% if necessary. BACKGROUND The Gienwood Pump Statian was designed by Frahm, May, Kel, & Edler and constructed by the City in 1964 in the vicinity of Garrett Park an land owned by the San Francisco Pubfic Utitities Commission for Bay Division Pipel�ne Nos. 3 and 4. Glenwood Pump Station receives water through direct connection to the pipelines and conveys the water ta the 1.0 million gallon Lakeview Reservoir, located at 815 Lakeview Way, for storage and distribution. The G{enwood Pump Station Projec# is necessary to ensure the confiinued reliability of potable water service to customers and the safekeeping of an emergency water storage facility. The current pump station is enclosed only by a chain iink fence #hat provides negligible security and no protection from the environment. As well, aperations at the pump station are subject to disruptions in PG&E electrical service. The proposed project wi{i provide a small, secure structure to house the pumps, the electrical and telemetry contral equipment, and an emergency s#and-by generatar. Housing the equipment increases both the security and reiiability of the pump statian opera#ions thereby reducing the need for maintenance. RMC Water and Environment responded fo a Request for Proposal circuiated to four engFneering consultants in November 2007. After receipt and review af three proposals, RMC Water and Environment was deemed to be the best qualified firm for this project with ex#ensive experience in this specialized field. The staff of RMC Water and Environment is familiar with the City's standards and requirements. ALTERNATtVES Council rnay choose not to approve fhe praposed Agreement and direct staff to interview other quali�ed firms. FISCAL iMPACT Funds for the design of the improvements have been approved and appropriated in the budget #or Fiscat Year 2Q07108 --Water Fund Capital Projects, Glenwood Pump House & Generator which has a current[y available balance of$132,158. Additional funding for the construcfion af the facilities wiil be considered fo� apprapriation during the budget process for �iscal Year 2008/09.