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<br />6.1H <br />e 1 of 3 <br /> <br />REPORT <br /> <br /> <br />June 23,2008 <br /> <br />SUBJECT <br />Award of Contract -- 2007-2008 Asphalt Rubber Chip Seal Project <br /> <br />RECOMMENDATION <br />Approve, by motion, the contract documents and award the contract for the 2007-2008 <br />Asphalt Rubber Chip Seal Project to the lowest responsible bidder, International <br />Surfacing Systems of Modesto, for their low bid of $698,388.56 and authorize the City <br />Manager to increase the contract amount, if necessary, up to 10% of the amount <br />awarded. <br /> <br />BACKGROUND <br />The 2007-2008 Asphalt Rubber Chip Seal Project is part the City's Roadway <br />Management System (RMS) Program, which performs on-going pavement repair and <br />replacement. The purpose of this project is to resurface the roadway segments roughly <br />bordered by G Street to the north, Winslow Street to the east, Marshall Street to the <br />south, and Stafford Street to the west. Please see attached project location map. <br /> <br />Asphalt rubber chip seal is part of a two-step roadway resurfacing process known as <br />cape seal. Cape seal is a cost-effective preventive maintenance measure that provides <br />a new wearing surface, seals and protects the underlying pavement from damage due <br />to weather, and extends the useful life of the pavement. Cape seal consists of an initial <br />application of asphalt rubber chip seal where warranted by excessive damage, followed <br />some weeks later by a slurry seal. Some streets may receive only a slurry seal if the <br />roadway surface is not significantly damaged. The cape seal process is generally used <br />to protect low traffic volume/residential roadway surfaces. <br /> <br />The application of asphalt rubber chip seal and slurry seal are two separate trade <br />specialties. The City contracts and coordinates directly with separate contractors for <br />chip seal and slurry seal work. Contracting for specific roadway resurfacing specialty <br />work results in more cost effective projects and higher quality product. <br /> <br />Notice of the proposed roadway project was mailed to area residents and property <br />owners on June 6, 2008 and a press release is scheduled for June 24, 2008. <br /> <br />One (1) bids were received for the 2007-2008 Asphalt Rubber Chip Seal Project <br />on June 4, 2008, and is summarized below. <br /> <br />Bidder <br />International Surfacin S stems, Modesto <br /> <br />Bid Amount <br />$698,388,56 <br /> <br />.........$555,,802.00..... <br /> <br /> <br />Recommended Bidder: International Surfacing Systems <br />Substantiation: International Surfacing Systems is the lowest responsive and <br />responsible bidder. <br />