AgdaPkt 2008-07-28 Clsd and Reg - Laserfiche WebLink

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6.18 Page 1 REPORT July 28, 2008 SUBJECT Purchase of Six Ford Escape Hybrid Vehicles RECOMMENDATION Approve by motion the purchase of six Ford Escape hybrid vehicles in the amount of $175,648.02 from San Francisco Ford of San Francisco, California under the cooperative purchasing agreement of the University of California, San Francisco's Purchase Order # 0000185607. BACKGROUND Redwood City's Fleet Replacement Program is designed to provide a structure for evaluating vehicles and equipment in order to replace them at the most economically advantageous point in their life cycle. Currently, our Community Development Services Department has five (gasoline powered) vehicles that have met and/or exceeded their useful Iifecycle and are scheduled to be replaced. Also, one additional vehicle was budgeted in Fiscal Year 2008/09 for Recycled Water Field Operations. Staff from the Equipment Services Section found that University of California, San Francisco recently administered a competitive bid process for the same type of vehicle and San Francisco Ford was the lowest responsible bidder. The Redwood City Code, Chapter 2, Article VII, Section 2.80 "Open Market Purchases" makes it possible for the City to purchase from the same vendor without independently conducting a competitive bid process. Purchasing six vehicles as a group also allows the City to take advantage of economies of scale, thus our purchase price per vehicle is $449.99 less than the University of California's purchase price. The purchase of these six hybrid vehicles continues one of Fleet Service's core objectives of increasing our fleet fuel economy and working toward reducing our green house gas emissions. ALTERNATIVES The alternative of not approving the purchase of these vehicles would impact the operational requirement of the Engineering and Construction Division since these vehicles are used daily for field assignments and their age and mileage are near the point of requiring major repair work. FISCAL IMPACT Funds for the purchase of these vehicles were approved and appropriated by the City Council in the FY 2008/09 Equipment Replacement Fund Budget in the amount of $148,000.00 and the Recycled Water Project Budget in the amount of $30,000.00.