AgdaPkt 2008-08-25 Joint City Council, HHCC and Redevelopment

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6.2A Page 1 REPORT To the Honorable Mayor and City Council From the OJ . Mana er August 25, 2008 SUBJECT Final Acceptance - Redwood Shores Branch Library (also known as the "Redwood Shores Community Library") Project. RECOMMENDAll0N Accept, by motion, the construction of the Redwood Shores Branch Library, authorize the release of bonds, authorize the release of retention less $150,000.00 which is representative of punch list items pending completion, and authorize the Community Development Services Director to release said amount upon completion of punchlist items according to City procedures. BACKGROUND Status of Construction Contract On December 11, 2006, the City Council awarded the construction contract for the Redwood Shores Branch Library to Sausal Corporation of San Leandro. The project was awarded for a base bid of $14,472,500.00 and construction began January 27, 2007. The project is substantially completed in accordance with the Contract Documents and approved changes. Fifteen (15) change orders totaling $411,184.00 were issued. The final contract amount is $14,883,684.00, and 2.8% more than the contract amount initially awarded. Change orders resulted from unforeseeable conditions, required design clarifications, and owner initiated modifications. Typically, change orders total more than 5% on projects of this size and complexity. The limited change order activity is attributable to the quality of service provided by the construction management firm - Kitchell, the designers - Anderson Brule Architects, and close oversight of the project by staff. Some punchlist items remain uncompleted although their status does not affect the occupancy and use of the facility. The punchlist includes landscaping, electrical, lighting, mechanical, and architectural items, and issues related to the leak detection panel. Punch list items are scheduled for completion by August 29, 2008. The value of work is approximately $150,000.00. If punchlist items are not completed by the date scheduled for the release of retention, September 15, 2008, staff recommends that an amount equal to the value of uncompleted work be retained until completion which is consistent with City procedures. Staff requests that Council authorize the Community Development Director to release withheld retention upon satisfactory completion of the punchlist items. Librarv Openina Efforts continue to provide a fully equipped, furnished, and functioning facility that will be available for training purposes before the library's scheduled grand opening on September 6,2000. The Library Foundation has successful.ly raised over $850,000.00