AgdaPkt 2008-09-08 - Laserfiche WebLink

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.RJ!::.....:.........:.....PO.....:.:..R.: ........T.... '. . : . ~ . -. -. . :' --':~ -: . :. . '. .' . . . - ~ -' '. . - ." ..-- "-." .' .. . -,-.. . - . 6.1F Page 1 To the Honorable Mayor a-nd City Council Fr()tn the Ci: Mana September 8,2008 SUBJECT 2008-2009 Utility Trench Repair Service RECOMMENDATION By motion: 1.) Approve the contract documents and award the contract for the Fiscal Year 2008-2009 Utility Trench Repair Service to the lowest responsible bidder, Golden State Utility Company, of Ceres, CA for their low bid of $233,150 2.) Authorize the City Manager to increase the contract amount up to 10% if necessary 3.} Authorize the City Manager to approve up to four subsequent extensions of one year periods or parts thereof in an amount not to exceed five percent above the previous Agreement year. BACKGROUND The City's water and sewer utility crews routinely cut into City streets for repair and maintenance of the City-owned underground pipe systems. Following these repairs, the trenches need to be repaved and the street surface restored promptly. The City performs this trench repair work by contract in most cases, since City Street crews focus on the maintenance and preservation of the City's street surfaces. The trench repair service enables the timely completion of utility-caused paving repairs when City crews are unable to schedule them into their work plans. The scope of services combines concrete sidewalk repairs and asphalt trench repairs in the same contract. This approach has been taken in the past and staff has confirmed that assigning the same contractor to perform both the concrete and paving provides the optimum response time, coordination and service to the community to complete utility repair sites with the least disruption to residents and businesses. Allowing the City Manager to extend the agreement for four additional one year periods provides the opportunity to continue working with a contractor, if performance meets or exceeds standards. Bidder Bid Amount Golden State Utility Co. $233,150 JJR Construction, Inc. $295,000 Stoloski & Gonzalez, Inc. $338,000 Sposeto Enaineerina, Inc. $716,000 --. .~. ~".'-"-' -~- .... ....- Enaineer's Estimate $275,000 Recommended Bidder: Golden State Utility Company Substantiation: Golden State Utility Company is the lowest responsive and responsible bidder.