AgdaPkt 2008-10-13 - Laserfiche WebLink

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6.1 B ��T Page 1 , ' To the Honorable Mayor and City Cot�nci� , , ` ' ` , ' ` �c�i t� C4� ��._ ... . Octaber 13, 200$ Sf1BJECT Calf for Bids#or Lease of Communication Si#e at 1000 Radio Road RECOMM�NDATiON Approve the bid documents and authorize a cali for bicis for the lease of a cammunications site an City-owned property at 1000 Radio Road. BACKGROUND Staff has been contacted by T-Mabile who desires to enter into a lease agresment to rent ti�e space on the PG&E towgr on which they currently have their wireless telecommunication devices installed. The tower is focated on a parcel owned by the City which is subject tn an easement in favoc of PG&E. Cn July 24, 2Ca0, the City granteci � revocable encroachment permit to Pacific Bel1 Wireless. T-Mobile became the successor entity to that permit when it acquired Pacific Be!! Wireless on January 5, 2005. In additior� to this equipment on the tower, T-Mobile houses an equipment cabinet within an exis#ing fenced enciosure ai the base af the tower. Though the operators of the facifity were issued encroachment and architectural permits by the City's Community Development Services (CDS} departmen# they did not obtain all other necessary entitlements from the City. T-Mobi[e has apptied far and been granted a use permit from the City's zoning administrator for the equipment that they already have installed under the encroachment and architectura! permits. Should another party submit a bid that affers superior financial terms to tF�e City, they would also be required ta obtain a use permit and architectural perm'st. The lease bid documents require a minimum b+d af$12,0a0 per year for the first five (5) years and the sixth year sha11 increase by 4°/a to $12,480. Rents wif( then ir�crease 4°!0 annualty thereafter. The successful bidde� wi(I be obligated to execute a lease agreement with the City of Redwood City. The tarm of the lease wil! be five (5) years with an option to renew two (2j consecutive five (5)year lease terms. After the initial five years, rent wilt increase 4% on each anniversary date over the rent set during the immediateiy preceding lease year. Section 3.� af the City Charter requires that every lease of city property be made oniy to the highest responsible bidder at a public auction or upon receipt of sealed bids. All bids sha�l be governed by the pravisions of the Notice to B9ddess, lnstruction ta Bidders, and the provisions of the Lease Agreement. Bids ��vill be opened publicly in the office of the City Cierk at 3:00 p.m. on Navember 5, 2008 and the bid wilt be awarded by the Cify Counci! far and on behalf of City of Redwood City within thirty (30) ca(endar days from November 5, 2�08. ALTERNATIVES