AgdaPkt 2008-11-10 Clsd and Reg - Laserfiche WebLink

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6.28 Page 1 REPORT To the Honorable Mayor and City Council From the Ci Mana er November 10, 2008 SUBJECT Final Acceptance - Redwood City Recycled Water Project - Phase I - Seaport Distribution System - Bid Package 6 (Seaport Boulevard, Chesapeake Drive, Saginaw Drive, Penobscot Drive, and Galveston Drive) Project RECOMMENDATION Accept, by motion, the Redwood City Recycled Water Project - Phase I - Seaport Distribution System - Bid Package 6 (Seaport Boulevard, Chesapeake Drive, Saginaw Drive, Penobscot Drive, and Galveston Drive) Project and authorize the early release of 50% of the retention ($46,104.75), the release of bonds, and release of the remaining 50% of the retention according to City procedures. BACKGROUND On January 28, 2008, Council awarded the construction contract for the Redwood City Recycled Water Project - Phase' - Seaport Distribution System - Bid Package 6 to Delta Excavating Inc. of Antioch. The project was awarded for a base bid of $908,230.00 and construction began in March, 2008. The project is successfully completed in accordance with the plans and specifications. Eight (8) change orders totaling $13,865.00 were issued. The final contract amount is $922,095.00, and 1.5% more than the contract amount initially awarded. Change orders resulted from quantity adjustments, and additional work attributable to incidental/unforeseeable site conditions. This is the sixth pipeline project that extends the delivery of recycled water to new commercial irrigation and city roadway landscape customers in the Seaport area. This construction installed over 6,700 linear feet of main transmission piping extending into Seaport Center via Chesapeake Drive, Saginaw Drive, Penobscot Drive, and Galveston Drive. Staff requests early release of half of the retention. Typically, retention is released 30 days after the recordation of the Notice of Completion. Staff requests Council authorize early release because a) there is limited risk, b) the dollar amount retained after early partial release is sufficient, and c) flexibility, when possible, contributes to a cooperative working relationship with contractors. ALTERNATIVES Council may accept the project, authorize the release of bonds, but not authorize the reduction and early release of half of the retention for this project. The entire amount of the retention would be released according to the terms of the contract. FISCAL IMPACT Funds have been appropriated from the Water Revenue Bond proceeds. The City has issued a series of three Water Revenue Bonds to finance Phase 1 of the Recycled Water Project. Available project funds, less unattributed interest, total $2,747,506.79 as of September 30, 2008. Up to 25% of eligible construction costs of Bid Packages 5 through 9 may be reimbursed by the State's Proposition 13 Water Recycling Grant Program.