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6.D. - Page 3 of 22 <br />A Notice Inviting Bids (NIB) was issued in May 2019 for the PC and laptop replacement, and the purchase <br />of software licenses was separately bid out. Three bids for the computers were received, CDW-G, a Lenovo <br />Computer value added reseller (VAR), DELL Direct, a DELL manufacturer, and The Horus Group, LLC, a DELL <br />Computer VAR. The CDW-G arrangement allows the City to customize PC images as needed so that the <br />PCs delivered come pre-installed with the latest applications that the City uses. Also included is green <br />delivery, whereby CDW-G will unbox the computers and recycle the packaging waste for the City. <br />Both Dell and Lenovo were investigated as potential manufacturers. IT considered the following selection <br />criteria: cost per machine, reputation, responsiveness, existing experience from staff, user satisfaction, <br />manufacturer warranty, and value added services such as green delivery and initial image loading. IT <br />selected Lenovo Computers based on the above criteria. <br />The purchase from CDW-G includes Microsoft Office licenses as their bid was the lowest cost out of five <br />bidders responding to the request for quote for just Microsoft Office licenses. Should the City Council <br />approve the purchase, CDW-G will honor the 2019 price and provide the newest model computer. <br />The following table summarizes the total purchase request. <br />Item <br />Quantity <br />Reseller <br />Cost <br />Lenovo ThinkCentre M720S <br />129 <br />CDW-G <br />$120,973.62 <br />Lenovo ThinkPad L380 Yoga <br />11 <br />CDW-G <br />$15,569.95 <br />Microsoft Office 2019 Standard <br />140 <br />CDW-G <br />$37,067.80 <br />Green delivery and deployment <br />140 <br />CDW-G <br />$9,372.00 <br />Tax <br />$14,169.00 <br />Total F $197,152.37 <br />FISCAL IMPACT <br />Sufficient funds are available in the PC Refresh fund. A year-end budget amendment will be submitted <br />to appropriate the funds to an expenditure account. <br />ENVIRONMENTAL REVIEW <br />This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA <br />Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably <br />foreseeable indirect physical change in the environment. <br />PUBLIC NOTICE <br />Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 <br />hours prior to the meeting. <br />Page 3 of 4 <br />City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore <br />286 <br />