AgdaPkt 2009-02-23 clsd and reg - Laserfiche WebLink

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R:E:.~P.' O. ..: .R....T . " .,' ."., ..' '. . . 6.2A Page 1 February 23, 2009 SUBJECT Final Acceptance - City Council Chamber Audio Visual Retrofit Project ReCOMMENDATION Accept, by motion, the City Council Chamber Audio Visual Retrofit Project and authorize the release of bonds and retention according to City procedures. BACKGROUND The work of this project upgraded the electronic equipment necessary for meetings and presentations in the Council Chambers. The construction contract was awarded to the lowest responsible bidder, Ceitronics. Inc. of San Jose. Design work was provided by Shen Milsom & Wilke of San Francisco. The design intent was to update/replace necessary equipment and salvage as much existing equipment as possible. The system was effectively converted from analog to digital as most of the audio equipment was replaced. Three flat panel displays were installed in the lobby of City Hall to serve overflow audiences. An electronic voting system was implemented. Electrical wiring in Chambers was replaced as needed. The improvements provide additional features, better broadcast quality, and increased reliability of the overall system. The contract for construction for this project was awarded for a low base bid of $307,671.79. One (1) change order totaling $30,061.68 (100/0 of the original contract amount) was issued for additional equipment and programming to address specific needs of the City Clerk's Office. The final contract cost is $337,671.79. The project has been successfully completed in accordance with the plans and specifications. ALTERNATIVES Council may choose not to accept the project and direct staff to further modify elements of this project. FISCAL IMPACT The Council approved a 15-year franchise agreement with Comcast of California on January 9, 2006. This franchise agreement includes a "Publict Educational and Governmental Access Capital Granf' for capital improvements related to the broadcasts. on the Redwood City government cable channel and associated systems, and to help fund capital improvements for Peninsula TV. The Chambers renovation project is funded in whole from these grant funds which have been appropriated in the budget for Fiscal Year 2 07/2008 Capital Project Funds, Counci h er AudioNideo System. ter Vorametsanti, P.E., Acting Manager E gineering and Construction Division Peter Ingram Y _./ City Manager r ATTACHMENTS None RELATED DOCUMENTS IN CITY CLERK'S OFFICE None