AgdaPkt 2009-03-23 - Laserfiche WebLink

Browse Search

78 Page 1 '2 t~ E. Proied Schedule. When preparing the project schedule, it is important to factor in sufficient time allowances for various administrative procedures. These include County preparation of the HUD-required environmental review, negotiation and execution of the funding agreement between your agency and the County, and formal approval by the County. Funding amounts exceeding $100,000 will need County Counsel and Board of Supervisors approval. If your project involves construction, County staff must review your construction documents for compliance with federal requirements. If the constrUction project requires the payment of prevailing wages under the Davis-Bacon federal labor standards law, additional time must be allowed for related contract compliance matters. In addition to federal requirements, there may also be City or other requirements which affect the timing of your project. Please take all these factors into account in order to establish a realistic schedule. F. Environmental Review Process. Federal regulations require local jurisdictions to prepare a NEll A (National Environmental Protection Act) environmental review for every activity funded with federal funds. For complex projects, including most capital projects. this review takes a minimum of 6 to 12 weeks, and may be carried out concurrently with the preparation and execution of the required Agreement between your agency and the County. If environmentally significant conditions are found and/or mitigation measures required, the time to complete the environmental review process will be extended or included as a condition for funding your project. For capital projects involving any physical activity this process can be time consuming and expensive. The cost of ie oration of the NEP A Environment I Review ER a third a r In d the Coun will be cbar cd to ou'; oroiect and netted out of the amount allocated to your Droiect. The County Department of Housing wiH incur these costs prior to execution of a funding agreement, with the actual total cost of the ER reimbursed to the County Department of Housing from your loan. Rehabilitation of existing space with no overall change in use will be on the lower end of the scale, running approximately $1.000 for a NEPA Environmental Review, while new improvements or substantial expansion could exceed $10,000. You should factor this into your budget. G. MandatorY Acknowledtz:ement of Countv and HUD Fundin2 All projects receiving any type of funding assistance and or substantial technical assistance through the San Mateo County Department of Housing will be required to state such in any advertising. marketing, public presentations. press releases, written materials or project descriptions. Sucb acknowledgement sbould also identifY the U.S. Department of Housing & Urban Development (HUD). An Capital projects shall display signage as described below~ Temoorarv Construction ShmaEe must be appropriately displayed during the major portion of the construction phase. Such signage must be provided by the Contractor and must be pre-approved by the Department of Housing in design and content. Permanent Historical Sillnae:e must be attached to all completed projects and must be displayed in a visible, highly trafficked area of the project, IE. front lobby, main entry or walkway, etc. Location of display must be approved by the Department of Housing. Permanent historical signage in the form of an 8" x 10" bronze plaque provided by the Department of Housing; cost of said plaque shall be reimbursed to County from loan proceeds as a project cost. H. Re uired A reement between Funded A ene and Coun of San Mateo. If you have been awarded County funds for your activity, you must not commit or obligate these funds in any way before an agreement between your agency and the County has been executed. If you commit or obligate the funds before the agreement is executed. County Housing staff may be unable to reimburse you for the project/program costs. When planning your project schedule, please allow 4 to 12 weeks for preparation and execution of the funding agreement. Complex projects involving more than $100,000 in County funds will take several months due to legal review by all parties involved. As noted earlier. contracts involving more than $100,000 will need Board of Supervisors' approval. I. AcouisitioDl If you are requesting funds for real property acquisition, the purchase agreement! option should allow for sufficient time for the perfonnance of required CDBGIHOME and County administrative activities. A recent appraisal and preliminary title report should be attached to the application if you are already under an agreement or Program Guidelines for Funding of Housing Development Activities FY 2009-10 5