AgdaPkt 2009-03-23 - Laserfiche WebLink

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6.18 Page 1 REPORT, . March 23,2009 SUBJECT Purchase of Five Police Patrol Cars ReCOMMENDATION Approve by motion the purchase of five Ford Crown Victoria patrol cars in the amount of $123,762.00 from San Francisco Ford of San Francisco, California under the cooperative purchasing agreement of the City and County of San Francisco's Bid # RQPC09000044. BACKGROUND The Public Works Services Department, in conjunction with the Police Department, developed the replacement schedule for police patrol vehicles, at the most economically beneficial point in their life cycle. At pre-described intervals, police vehicles undergo a thorough evaluation, including but not limited to age, mileage, condition, maintenance history, downtime, and anticipated future repairs. Currently, 30 police patrol cars are in use by the Patrol Division of the Police Department. All five of these vehicles are scheduled replacement vehicles for older, in- service patrol cars, and all meet the City's fleet replacement criteria. Historically, police cars have been on a four year life cycle and replaced before any major failure occurs. After doing extensive research, staff from the Equipment Services Section found that the City and County of San Francisco recently administered a competitive bid process for the same type of police patrol cars and San Francisco Ford was the lowest responsible bidder. The Redwood City Code, Chapter 2, Article VII, Section 2.80 "Open Market Purchases," makes it possible for the City to realize significant savings from larger volume purchases. The base unit price without taxes for the City and County of San Francisco police car is $21,671.20. However, the Redwood City's unit will be $21,181.20 without taxes due to differing in the vehicle options. AL TERNA TIVES The Council could deny this purchase. Not approving the purchase of these police cars would impact the operations of the Police Department if one or more of these patrol cars were to experience unreliable service and/or an unforeseen breakdown. The Council could direct staff to solicit bids on our own, however this would probably not be cost effective since the City and County of San Francisco's bid was a recent competitive bid process in which San Francisco Ford was the lowest responsible bidder. FISCAL IMPACT Funds for the purchase of the five patrol cars were approved and appropriated by the City Council in the FY 2008/09 Equipment Replacement Fund Budget in the amount of $198,000.00. This amount is budgeted for the total cost of the vehicles and emergency