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88 Page 117 o Bid Error - During review of the company's cost forms, it was discovered that SBR had forgotten to include certain benefit costs (estimated at $124K). .0 Bid Error - During review of the company's cost forms, it was discovered that SBR had forgotten to include the cost of leasing software necessary for the function of the scale system (estimated at $42K). o SBWMA Directed Change - SBR did not budget for a general manager in their operating cost. Discussions with the SBR revealed that the company planned to manage operations using a combination of local mid-level managers (one in the transfer station and one in the MRF) that would receive direction from the managers in Southern California. The SBWMA expressed concern over this "remote management" plan and requested that SBR provide an on-site general manager capable of providing local decision making as well as respond to the concerns and reporting requirements of the hauler and SBWMA. SBR responded by adding a general manager (approximately $170K added to the-operating cost proposal). o SBWMA Directed Chanae - Similar to the discussion above, SBR planned to provide accounting and clerical support from SBR's offices in Southern California. While it may be feasible to perform accounting functions remotely, the SBWMA feels strongly that the Shoreway operation should have a fully functional office, with full reporting capability where all paperwork is kept locally, and where all records are readily accessible. SBWMA requested that SBR make adjustments to their proposal to provide for a fully functional on site office. Also, the company had not budgeted for onsite personnel to provide tours or community support activities. SBR proposed to add clerical and tour support to the onsite operati ons at a cost of $161 K. o Bid Error - During review of the company's cost forms, it was discovered that SBR had neglected to include the cost of security and site landscape maintenance (estimated at $126K and $24K respectively). o Not Approved Chanoe - During review of the company's cost forms, it was discovered that SBR had changed the fuel mileage (MPG) assumption from their original cost proposal (estimated at $33K). Also in this cost category, at the request of the SSWMA, SSC reversed cost of fuel increase to reflect the change in diesel oil prices at the pump. o Bid Error - During review of the company's cost forms, it was discovered that SBR had forgotten to include certain sales taxes on the company-purchased capital rolling-stock items (estimated at $36K). o Not Aporoved Chanae - At the end of the SBWMA's review of the cost changes by SBR there is still $159K in cost increases that could not be allocated by SBR or the S BWMA. The cost changes that were "directed by the SBWMA" are changes that the SBWMA feels are essential to providing level of service and management. Bid errors items should be evaluated by the Selection Committee and the Selection Committee should decide if some or none of these changes should be a9cepted, and lastly, not approved changes are items that the Evaluation Committee feels should be rejected by the Facility Operations Evaluation Committee Report: 3/18/2009 Page8