AgdaPkt 2009-05-18 - Laserfiche WebLink

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. . REP.Q:RT 6.2C Page 1 May 18, 2009 SUBJECT Final Acceptance - Hoover Synthetic Turf Field Replacement Project RECOMMENDATION Accept, by motion, the Hoover Synthetic Turf Field Replacement project, and authorize the release of bonds and the retention according to city procedures. BACKGROUND On November 10, 2008. City Council awarded the construction contract for the Hoover Synthetic Turf Field Replacement Project to FieldTurf Builders, LLC of Wilsonville, Oregon. The project was awarded in.the amount of $905,447.00. Construction began on December 8, 2008. The general contractor, FieldTurf Builders, LLC, could not complete the work in accordance with the Agreement. The surety, Federal Insurance Company, assumed responsibility for project completion and a Takeover Agreement was executed. The Takeover Agreement designated Atlas Tracks, Inc. of Portland, Oregon as the completing contractor. Fortunately, the employees most experienced with the project were retained by the supplier of the synthetic turf material, Fieldturf USA, and Atlas Tracks agreed to continue with Fieldturf USA asa subcontractor thereby minimizing impact to the project. Including excusable rain delays and approved changes, contract completion was expected as of March 9, 2009. However, transitioning responsibility for the project resulted in delays and the project was not substantially completed until April 15, 2009. Four (4) change orders totaling $31,458.20 were issued including an assessment for liquidated damages in the amount of $22,000.00. Other changes include the addition of mini-soccer field blue lines, relocating a 24 inch stonn drain line, over-excavating and re-compacting unsuitable drainage material, and adjusting irrigation lines. The final contract amount Is $936,905.20 which is 3.5% more than the original contract award amount. This project included a pro-rated warranty replacement of the soccer fields and installation of two new synthetic baseball infields at Hoover Park. Synthetic turf continues to be used in lieu of natural turf as part of the city's implementation of water conservation measures recommended on March 3, 2004 by the Community Task Force on Recycled Water. AL TERNATIVE8 Council may choose not to accept the project or authorize the release of bonds and retention which would be contrary to the terms of the contract, prior Council action, and public contracting code.