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8e Page 2 The Strategic Plan is intended to be a living document and as such will be modified and improved over time. Given that this is also a new document for Redwood City, the Strategic Plan will be rolled out, refined, and implemented in phases. Therefore- respectful of Council's work in the past - staff has taken the initiative to convert the former "Council Priorities" into goal statements. A few former Council priorities initiatives are best defined as objectives, and given the new Strategic Plan framework, staff recommends that they be listed as objectives (see Attachment 3). Staff expects that at the next Council Strategic Initiative Update session, Council will want to take time to reflect on, review, and potentially amend these goal statements. Once Council adopts the goal statements included in the updated draft Strategic Plan, staff will then develop the specific objectives necessary to achieve those goals and support Council's Strategic Initiatives. These objectives will then be reported out to Council on a quarterly basis by way of the Strategic Initiatives Quarterly Tracking Report. The Subcommittee also reviewed Council's "Guidelines", dated January 5, 2009 and incorporated them under "Council Guidelines and Protocols" of the Strategic Plan. While the guidelines notes were very robust, staff has abbreviated the remarks and would welcome Council comments if the essence of the dialogue is not accurately reflected. One new activity that will result from the strategic plan is the preparation of an "Annual Report." The purpose of the annual report will be to inform the Council and the public as to the measured progress the City has made on strategic initiatives and goals, as well as inform stakeholders on the operations of the City. The report will be transmitted to Council in January of each year and will include an update on the various objectives that support Council goals and strategic initiatives, and will also include performance measures that monitor program success and effectiveness. Each department's report will include information on achievements; workload statistics for the previous fiscal year; and a section that describes any concerns or challenges the department foresees in the short and/or long term. While likely to be an abbreviated version (mid-implementation), Council will receive the first citywide annual report in January 2010. As further background information, staff has included the Strategic Planning Process Timeline (Attachment 4), and Next Steps and Implementation Timeline (Attachment 5), which were all adopted by Council on January 26,2009. Finally, staff has also included the previously titled "Council Priorities" (Attachment 6) for reference. ALTERNATIVES Council may modify language in the Strategic Plan or elect not to implement the proposed, updated Strategic Plan. Council could also determine' that some initiatives should be suspended or allowed to sunset, in the context of budget reductions and/or higher ranked, more urgent initiatives.