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6. STAFF REPORT (Item continued from April 13, 2009 Council Meetin_q) A. Recommendation for Shoreway Recycling and Disposal Center Facility Operator — Continued from April 13, 2009 — No recommendation chan_qes were made, but additional items available. Recommendation: Alternative 1: Provide Redwood City's Board representative with direction on how to vote on this matter at the April 23, 2009 South Bayside Waste Management Authority (SBWMA) Board meeting, including how to respond in the event of the Board becomes "deadlocked" in this matter. Alternative 2: Staff recommends that the City Council direct the Redwood City's Board representative to vote to accept the selection committee's recommendation and begin negotiating an agreement with South Bay Recycling, LLC (SBR) for the operation of the Shoreway Recycling and Disposal Center (SRDC). Council may also, as an element of this alternative, direct the City's Board representative to request that the SBWMA allow SBR to recover the additional costs associated with the sorters being covered by a collective bargaining agreement. (209) Mr. Ponty, Director of Finance and Financial Planning Services, provided a brief overview on the matter. He explained this is a continued item and this is not the final step in this process. He reiterated that at last week's meeting the sorters were extensively discussed. As a matter of background Mr. Ponty added that the evaluation committee spent over 1,100 hours reviewing the seven proposals and the selection committee has spent about 500 hours and 96 hours of presentations to various City Councils. This for a total of approximately 1,700 hours into this project. Mr. Ponty introduced Hilary Gans, Facilities Operations Contracts Manager with SBWMA, to provide some additional context. He provided details on the matter of the MRF sorters as well as the fixed price arrangement (presentation on file). Mr. Gans addressed the Council and explained the issue of the sorters and the history of this workforce. Mayor Foust asked the representative from Hudson Baylor to address the Council. Mr. Scott Tenney Penny addressed the Council and presented documents to the Council detailing the response levels of his company. He commented that they have a clean environmental record and in addition they met many of the RFP requirements. He opined that his bid maximized the material diversion. Mr. Tenney said that his bid was complete from the beginning and they did not make any changes. He believes they would be the best bidder for the money. SPECIAL CITY COUNCIL MEETING APRIL 20, 2009 MINUTES PAGE 2 MINUTE BOOK NO. 62 Page No. 351