Agmt 09 Athens Administrators - Laserfiche WebLink

Browse Search

.~ j ATHENS . ~ :' A6!Vi I N~i S'T I~A:f'-o'r~ s' One hundred and . seven thousand dollars Employer's fixed annual fee will be paid in twelve equal installments and will be due and payable at the end of each month during the period this Agreement is in force. At the inception date of the program on July 1,2009 there will also be a onetime only start up fee of$S,OOO. This fee will cover data and administrative expenses that are directly related to the integration and implementation of the program. 2.02. Administrator has developed strategic partnerships with a select group of service providers. These partnerships are designed to increase operational efficiencies, improve program results and reduce the overall cost of claimS. The implementation and on-going filcilitation of th~ programs requires investments in both technology and oversight personnel for Administrator. Administrator may receive compensation to cover the expenses associated with manAging these programs on Employers behalf: m. CONFIDENTIALITY 3.01. All services performed under this agreement are confidential and will not be disclosed to any1hird party by Administrator without Employer's prior written consent Further, this contract and its terms are also confidential and Employer agrees not to disclose same to any third party without the prior written consent of Administrator. N ADMINISTRATOR DUTIES AND SERVICES 4.01.. AdmiDistrator agrees to meet on a regular basis with Employer to: a. Develop procedures, forms, instructions, schedules and other materials related to claim management, including a procedure manual for Employer's use, within thirty (30) days of the effective date of this Agreement and update such materials as needed. b. Provide claim reporting kits including. but not limited to, claim and accident report forms, required notices, and procedural instructions, for distribution by Employer to Employers staff on or before the effective date of this Agreement, and as needed thereafter. c. Provide group education for Employer's management personnel regarding claim management as requested. d Assist Employer's personnel in the development of directives, notices, and other program communication to employees as requested. e. Provide all forms and supplies necessary for the efficient operation of the Workers' Compensation insurance program, inclucHng customized benefit checks bearing Employer's name and logo, and to prepare alllepllyrequired forms and docwnents including but not limited to, 1099 reports to the I.R.S. and any and all other documents and reports now or in the future required by the state or federal government or any other agency associated with Employer's Workers' Compensation program. 4.02. Administrator agrees to administer all claims as follows: a. Establish and maintain a claim file, with a diary date not to exceed thirty (30) days, on each active claim upon which indemnity benefits are being paid; A diary system not to exceed sixty (60) days on all other open, active Indemnity claims; and a supervisol)' review diary not to exceed one-hundred-twenty (120) days, or more often when needed. City ofR.edwood City - Claim Service Agreement - 2009 through 2010 2