AgdaPkt 2009-07-13 clsd and jnt - Laserfiche WebLink

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6.1D Page 48 Mr. Sailesh MehTa City of Redwood City May 26, 2009 Page 4 Task 5 Task 5 includes meetings and communication. 'This task began at the same time a.s Task 1 was initiated, and will continue until the end of the EIR process. The original budget for Task 5 was $12,406, which includ.ed 8 meetings with City staff and 4 public meetings before the Planning Commission and City Council (not including the scoping meeting, which was included in Task 1). As of February 13, 2009, RMf staff has accrued charges totaling $14,784.50. These charges include tealTI communication ($5,894.50) and 17 meetings between RMT staff and City staff ($8,890). The original scope anticipated that only 4 meetings with City staff would have occurred by this point in the CEQA process, which would amount to $1,680. Therefore, the number of meetings with City staff has exceeded the scope by a total of 13 meetings, an.d work on Task 5 is over budget by approximately $7,210 ($8,890 minus $1,680) based on meetings alone. Additional costs have been accrued due to the need to coordinate communication with the project team over the 11 months required to cOlnplete Task I, where only 5 weeks was originally proposed. A total of $4,024 was budgeted for team communication throughout the entire EIR process, a quarter of which ($1,006) was estimated to be required for the completion of Task 1. A total of $5,895 has been spent on team communication during Task I, exceeding the budget by $4,889. Task 5 is therefore over budget by approximately $12,099 ($7,210 plus $4,889), as indicated in the table below: Out of Scope Tasks in Task 5 Cost Task 5: Additional Meetings. Participation in 17meetings with Redwood $7,210 Ci staff rather than the 4 meetin s estimated to occur b the end of Task 1. Task 5: Additional Team Communication. Communication between RMT $4,889 staff members and sub consultants in order to coordinate ro'ect work. An estimated 4 meetings with City staff (two of which have already occurred since February 13, 2009) and 4 public meetings before the Planning Commission and City Council remain. The estimated cost for the remaining meetings is $5,912. The estimated cost of the remaining team communication is $3,018. The total remaining cost to complete Task 5 is $8,930. Footel'2