AgdaPkt 2009-07-13 clsd and jnt - Laserfiche WebLink

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6.1F Page 7 Budget: $30,000 Activitv 4: Financial Assistance. A major, but mostly low profile activity, is the ongoing pursuit of about $13,000,000 in federal and state financial grants. The City is a member of a coalition of Bay Area recycled water agencies requesting federal grant assistance through Title XVI. The City has received congressional authorization and appropriation for several contracts for Phase 1 for which legal and administrative documents are needed. The City has also submitted a request for authorization for Phase 2 (west of highway 101) in this congressional session. Follow-up activities, especially for Phase 1, will be needed to complete the administrative process and commence the flow of funds to the City. The City has also received two (2) state grants. The Prop 13 grant provides for the reimbursement of construction expenses. Final invoicing and receipt of funds is pending, which will require project close-out. Additionally, the preparation of quarterly reports throughout construction is required. The second grant, Prop 50 Integrated Regional Water Management, is on-hold by the state until funds are released. Prop 50 requires collaboration with other bay area agencies through the Bay Area Clean Water Association (BACW A). The agencies continue to hold monthly conference calls, prepare quarterly reports, and invoices to stay lined up for when funds are released. Funding related topics are also discussed at the monthly BACWA Recycled Water Committee meetings, along with other current recycfed water topics such as legislation. WBA attends these meetings on behalf of the City and prepares summaries of the discussion. In addition, three (3) supplemental financial summaries recapping all of the Phase 1 project grants and costs will be prepared for periods ending June 30, 2009, December 31,2009 and June 30, 2010. Budget: $82,000 Activitv 5: Issue Reviews. Even though design and construction activities are nearing completion in the fall of 2009, project related issues continue to surface. Many issues have been addressed, but unanswered issues regarding customer connections, HOA connections or technical questions and connections remain unresolved. As the system continues to grow, it is anticipated that additional issues will surface that will require some review, analysis and thoughtful considerations for transmittal to City staff and the project team. Budget: $68,000 Activity 6: On-call consultino. 5