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<br />7A <br />Page 20 <br /> <br />ATTACHMENT 1 <br /> <br />8. SBR has asked the SBWMA to cover $1.2 million for mistakes and amiss,ions in its <br />original proposaL <br /> <br />8. It appears that SBWMA did not give sufficient consideration to SBR's notices of violation <br />in the operation of its Southern California operations. <br /> <br />10. The Grand Jury could not confinn that the proposals were adequately evaluated or <br />reflected a thorough analysis of the proposal content and contractor background. <br /> <br />11. SBWMA Executive Director chaired three of the four Evaluation and Selection <br />Committees until removed from the Shoreway Facility Contract Selection Committee by <br />the Chairman of the sa WMA Board. <br /> <br />12. The SBWMA Executive Director solicited emails from active proposers~ asking them to <br />attest to the integrity of the RFP process. <br /> <br />13. No elected officials are on S-BWMA's Board of Directors. <br /> <br />Conclusions <br /> <br />The 2008-2009 San Mateo County Civil Grand Jury concludes that the SBWi\1A did not follow <br />its stated goal to "conduct the RFP process with integrity and transparency." The Grand Jury has <br />no opinion on which contractors. should have been selected. However) the Grand Jury has no <br />confidence in the RFP processes by which the Collections Services Contractor and the Shoreway <br />Master Plan Facility Contractor were selected. <br /> <br />The Grand Jury further concludes that: <br /> <br />1. The structure of the Evaluation and Selection Committees lent itself to the appearance of <br />undue influence. <br /> <br />2. Whether or not ejected officials from the member agencies are on the SBWMA Board of <br />Directors, these elected officials are ultimately responsible for all actions taken by the <br />SBWMA. <br /> <br />3. After four years ofpreparation, staff time, and consultant fees, the RFP process was <br />poorly executed. <br /> <br />Recommendations <br /> <br />The 2008-2009 San Mateo' County Civil Grand Jury reCommends that the South Bayside Waste <br />ManageInent Authority (SBWMA) and its Board and designated elected officials of the 12- <br />member agencies [Atherton, Belmont, Burlingame) East Palo Alto) Foster City, Hillsborough, <br />Menlo Park, Redwood City, San Carlos, San Mateo, West Bay Sanitation District, and the San <br />Mateo County Board of Supervisors (on behalf of the unincorporated portions of San Mateo <br />County)]: ' <br /> <br />16 <br />