AgdaPkt 2009-08-24 clsd and reg - Laserfiche WebLink

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REPORT 78 age 1 To the Honorable Mayor and City Council From the Ci Mana er August24,2009 SUBJECT Operations Agreement with South Bay Recycling, LLC, for operations of the Shoreway Recycling and Disposal Center RECOMMENDATION Adopt by resolution, approval of the Operations Agreement between the South Bayside Waste Management Authority and South Bay Recycling, LLC, for the Shoreway Recycling and Disposal Center in San Carlos. BACKGROUND The operation of the Shoreway Recycling and Disposal Center (Shoreway facility) has never been competitively procured until initiation of the contractor selection' process by the South Bayside Waste Management Authority (SBWMA) in 2005. The SBWMA is comprised of twelve member agencies with the participation and support of City staff. This joint powers authority has been instrumental in the competitive procurement of a new Shoreway facility operator. The process to select a new facility operator commenced in 2005 at a series of SBWMA related meetings. On September 10, 2007 the Council adopted Resolution No. 14808 approving the release of the SBWMA's facility operations services Request for Proposals (RFP) scope of services, proposal evaluation process and future contract terms. On November 1, 2007 the SBWMA released the facility operations services RFP. Proposals for the new operations services were due on March 4, 2008 and the SBWMA received seven responsive proposals from companies capable and qualified to provide the facility operations services described in the RFP. The RFP prescribed a thorough process to evaluate the proposals using an evaluation team consisting of: SBWMA staff, and Sloan..Vazquez consulting firm; and a selection committee comprised of member agency Board members includ ing Larry Patterson, City of San Mateo; Mark Weiss, City of San Carlos; Jim Porter, County of San Mateo and SBWMA staff Kevin McCarthy and Hilary Gans. On July 24, 2008 the SBWMA Board voted 10-0 to short-list two of the seven companies; Hudson Baylor Corporation and South Bay Recycling (SBR), for final negotiations to select a Shoreway facility operator. A lengthy short-list evaluation period ensued from August 2008 through March 2009 in which the evaluation and selection committees issued two reports, one dated January 15, 2009 and the other March 16, 2009, culminating in a recommendation to select SBR.