AgdaPkt 2009-08-24 clsd and reg - Laserfiche WebLink

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REPORT 7C age 1 To the Honorable Mayor and City Council From the Ci Mana er August 24, 2009 SUBJECT Franchise Agreement for Collection Services of Recyclable Materials, Organic Materials, and Solid Waste with Recology San Mateo County RECOMMENDATION Adopt by resolution authorization for the City Manager to execute a Franchise Agreement for Collection Services of Recyclable Materials, Organic Materials and Solid Waste with Recology San Mateo County (Recology) formerly Norcal Waste Systems of San Mateo County. BACKGROUND . The provision of recycling and solid waste collection services in the City has never been competitively procured until the contractor selection process initiated by the South Bayside Waste Management Authority (SBWMA) in 2005. The SBWMA is comprised of twelve member agencies with the participation and support of City staff. This joint powers authority has been instrumental in the competitive procurement of a new recycling, organics (food waste and plant materials) and solid waste collection services company. The process to select a new service provider commenced in 2005 at a series of SBWMA related meetings. On October 26, 2006, the SBWMA Board approved the collection services Request for Proposals (RFP) recommendations to the member agencies regarding future services, contract terms and competitive proposal guidelines for the RFP process. On December 11,2006 the Council adopted Resolution No. 14754 which affirmed the SBWMA Board recommendations to the member agencies regarding future services, contract terms and the competitive proposal guidelines for the collection services RFP process and committed the City's participation in the SBWMA collection services RFP process. On September 10, 2007 the Council adopted Resolution No. 14808 approving the release of the SBWMA's collection services RFP scope of services, proposal evaluation process and future contract terms. On November 1 , 2007 the SBWMA released the collection services RFP. Proposals for the new collection services were due on March 11, 2008 and the SBWMA received four responsive proposals from companies capable and qualified to provide the collection services described in the RFP. The RFP prescribed a thorough process to evaluate the proposals using an evaluation team consisting of: SBWMA staff, the Monterey Regional Waste Management District Assistant General Manager, and a team of R3 consultants; and a selection committee comprised of SBWMA Board members and/or member agency staff including Brian