AgdaPkt 2009-08-24 clsd and reg - Laserfiche WebLink

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RE.PO.RT 6.1F Page 1 August 24, 2009 SUBJECT Asphalt Materials Purchase for Roadway Maintenance Activities ReCOMMENDATION By motion, approve Amendment Number One to the 2008-2009 Asphalt Concrete Materials Purchase Agreement in the amount of $250,000 with Graniterock, Inc. and authorize the City Manager to increase the contract amount, if necessary, up to 100k of the amount awarded. BACKGROUND The asphalt products purchased under this agreement are used for the City's street and sidewalk maintenance activities and the Capital Improvement Program paving activities. The City will either pick up the materials at the supplier's plant or have the materials delivered directly to job sites depending on the needs of the specific project being completed. On July 18, 2008, the City Clerk advertised the asphalt materials purchase bid request and one bid was received and opened by the City Clerk on August 13, 2008. An Agreement was entered into with Graniterock Inc. the low bidder for this purchase. Language in the original agreement allows the City to renew the contract for four (4) additional one year periods. This is the first extension of the original agreement. ALTERNATIVES Do not award this extension and direct staff to rebid this project. Staff does not believe that rebidding the project will result in a significant cost savings due to the fact that monthly price adjustments are already factored into the agreement. FISCAL IMPACT The amount of this extension is $250,000.00. The amount of the initial agreement was $220,000.001 bringing the total amount for these two years to $470,000.00. Funds in the amount of $250,000.00 have been approved and appropriated in the Capital Improvement Program budget for the Roadway Maintenance System Project. ") 'j /I~":t' ; .' .'Vi-.. ,I ,. ....< /'"1' . / /1JlWu-tlL0 -,' , .{~, ,vl:-e,~~z, Michael Gibbons Public Works Superintendent ~B~J Lar arwacz Public Works Services Director Peter Ingram Y- -./ City Manager ~