AgdaPkt 2021.03.22 Joint SA PFA - Laserfiche WebLink

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6.F. - Page 7 of 131 Attachmen Bidder's Initials b. Bidders will review and initial the General Provisions (pages 2-20) of this NIB, and sign all required pages. After signing, the Bidder will return all pages of the General Provisions including all signed pages as part of their Bid Submission. c. As part of their Bid Submission, Bidders will submit pricing information on the document entitled "Bid Proposal Form," properly executed in ink, with all appropriate spaces filled in. Additional information may be submitted by the Bidder on separate sheets of paper. d. As a part of their Bid Submission, Bidders will initial and return the separate attached Additional Specification Sheet. e. Each Bid Submission must be mailed in a sealed envelope addressed to Office of the City Clerk, 1017 Middlefield Road, Redwood City, CA 94063. The outside of the envelope shall be plainly marked, with the name of Bidder, the title of this Notice Inviting Sealed Bids and the submission due date. f. Bid Submissions must be postmarked no later than the due date shown in this NIB. g. Bidders must email omurillocr redwoodcitv.org to notify that a submission has been mailed, prior to the deadline. DO NOT include bid amounts in the email. h. Faxed, emailed, or late bids will not be accepted. 5. BID SUBMISSION CHECKLIST 6. WITHDRAWAL OF BID Any Bidder may withdraw his or her bid by written request (addressed to the City Contact). 7. INTERPRETATION If a prospective Bidder is in doubt of the true meaning of any part of this "Notice Inviting Sealed Bids" or finds discrepancies in, or omissions in the same, the Bidder may submit to the City Contact a written request for an interpretation or a correction thereof. Any interpretations or correction of the proposed documents will only be made by an addendum posted online to the City's website. Such addendum shall be considered a part of the NIB. Page 4 of 20 178 Key Points 1 Bid Proposal Form wills eci any exce tions to the specified vehicle. 2 Bid Proposal Form willspecify additional warranties. 3 Bid Proposal Form will specify the maximum number of days until delivery to Redwood City (after purchase order is released). The maximum number of days until delivery will be listed by the Bidder as a specific number of da s (e.g. 90 days) and not a range of days (e.g. 90-120 days). 4 Bidder will sign all required pages of the Bid Proposal Form. Bidder shall initial and include all pages as part of their Bid Submission. 5 Successful Bidder will obtain exempt license plates and furnish the Department of Motor Vehicles with a report of sale, smog certificate, the City's exempt registration form (Reg. 217) and all other needed paperwork on behalf of the City. 6. WITHDRAWAL OF BID Any Bidder may withdraw his or her bid by written request (addressed to the City Contact). 7. INTERPRETATION If a prospective Bidder is in doubt of the true meaning of any part of this "Notice Inviting Sealed Bids" or finds discrepancies in, or omissions in the same, the Bidder may submit to the City Contact a written request for an interpretation or a correction thereof. Any interpretations or correction of the proposed documents will only be made by an addendum posted online to the City's website. Such addendum shall be considered a part of the NIB. Page 4 of 20 178