AgdaPkt 2021.03.22 Joint SA PFA - Laserfiche WebLink

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6.13. - Page 18 of 37 EXHIBIT "A" SCOPE OF SERVICES AND FEE Section A below details the scope of work for development of the Citywide Bicycle and Pedestrian Master Plan and Vision Zero Action Plan. Section A- Scope of Services Task 1- Project Management & Administration Consultant shall finalize the project schedule with input from City staff and coordinate with City on project operation and flow of tasks between two task leads. Task 1.1. Kick -Off Meeting Within two weeks from the contract execution, Consultant shall facilitate the kick-off meeting to: • Finalize the project goals, schedule, and budget • Define the roles and responsibilities of team members • Define administration and project management expectations including communication protocol, check-in meetings, timing of major milestones, and invoicing • Review a draft data request list with City The kick -of meeting will also ensure that key team members emerge with a shared understanding of expectations and study objectives. Consultant shall prepare a draft agenda for the meeting and a meeting summary with follow-up items from the meeting. Task 1.2. Biweekly Check -ins Consultant shall coordinate with the City's project manager to set a schedule for regular bi-weekly check -ins. Sub -consultants shall participate in check-in calls as appropriate. Consultant shall maintain a shared document (e.g., SharePoint, OneDrive, Google Docs) for check-in meetings and prepare summaries and list of action items after meetings. Task 1.3. File Sharing Portal Account Consultant shall create an account for project -related file -sharing purposes. All project related data and deliverables including collected and existing data, community outreach materials, technical memos, project evaluation sheets, and draft planning reports shall be uploaded in the portal by either the Consultant or City. REV: 03-04-21 PR 42 ATTY/AGR.2021.047/Fehr & Peers (Bicycle & Pedestrian Plan and Vision Zero Action P) (Page 12 of 31)