Agmt21 Child Care Coordinating Council of San Mateo County

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B. Retention. The Subrecipient will retain all records pertinent to expenditures incurred under this Agreement for a period of four (4) years after the termination of all activities funded under this Agreement, or after the resolution of all federal audit findings, whichever occurs later. Records for non -expendable property acquired with Funds under this Agreement will be retained for four (4) years after final disposition of such property. Records for any displaced person must be kept for four (4) years after he or she has received final payment. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the four-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the four-year period, whichever occurs later. Subrecipient will retain records for a longer period of time if required by 24 CFR Section 570.502. C. Client Data. The Subrecipient will maintain client data demonstrating client eligibility for Services provided. Such data will include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information will be made available to City's monitors or their designees for review upon request. D. Disclosure. The Subrecipient understands that client information collected under this Agreement is private and the use or disclosure of such information, when not directly connected with the administration of City's or the Subrecipient's responsibilities with respect to services provided under this Agreement, is prohibited by the laws of the State of California, unless written consent is obtained from such person receiving the service and, in the case of a minor, that of a responsible parent or guardian. 11. ACCESS TO RECORDS. Subrecipient will furnish and cause each of its own subrecipients and/or subcontractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by City, HUD or its agent, or other authorized Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. REV: 03-16-2021 PR ATTY/AGR.2021.055/Child Care Coordinating Council of San Mateo County (Page 6 of 21)