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6.K. - Page 4 of 8 <br />(2) Electronic system used must accept filings that are compatible with format developed by <br />Secretary of State, must ensure security and integrity of data, and must provide a way for <br />electronic filer to sign under penalty of perjury; <br />(3) No charge to file; <br />(4) File date will be date received by local filing officer; <br />(5) Specifies that a timely electronic confirmation along with a copy of filing kept by filer constitute <br />rebuttable presumption that filing was timely; <br />(6) Filings must be made available on Internet, with certain information removed, and requires local <br />filing officer to make complete and unredacted copies of electronic filings available to any <br />person upon request; <br />(7) Data shall be maintained for at least 10 years for audit purposes and then may then be archived <br />in a secure format; <br />(8) Notwithstanding any other provision of law, any statement, report, or other document filed <br />online or electronically pursuant to this section shall not be required to be filed with the local <br />filing officer in paper format. <br />In order to comply with state law, the requirements from Government Code Section 84615 have been <br />incorporated in the proposed ordinance for the City to transition to an electronic filing system <br />(Attachment A). <br />FISCAL IMPACT <br />The contract amount for the NetFile system is $6,800 per year for up to five years, for a total of $34,000 <br />through FY 2024-25. Funds are available in the City Clerk's budget allocation for FY 2020-21 and will be <br />included in the Recommended Budget for FY 2021-22. The FPPC requires a fee of $1,000 to register as an <br />electronic filing agency, however NetFile has agreed to pay this cost on behalf of the City. <br />ENVIRONMENTAL REVIEW <br />This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA <br />Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably <br />foreseeable indirect physical change in the environment. <br />PUBLIC NOTICE <br />Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 <br />hours prior to the meeting. <br />Page 4 of 5 <br />AL . <br />City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore <br />342 <br />