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City of Redwood City <br />Agreement No. SWRCBOOOOOOOOOOD171265599 <br />Amendment 42 <br />Page 17 of 29 <br />(5) The Recipient agrees that it will not submit any Disbursement Requests that include any <br />Project Costs until such costs have been incurred and are currently due and payable by the <br />Recipient; although, the actual payment of such costs by the Recipient is not required as a <br />condition of the Disbursement Request. Supporting documentation (e.g., receipts) must be <br />submitted with each Disbursement Request as well as to support Match Funds claimed, if <br />any. The amount requested for administration costs must include a calculation formula <br />(i.e., hours or days worked times the hourly or daily rate = total amount claimed). <br />Disbursement of Grant Funds will be made only after receipt of a complete, adequately <br />supported, properly documented and accurately addressed Disbursement Request. <br />(6) The Recipient will not seek reimbursement of any Project Costs that have been reimbursed <br />from other funding sources. <br />(7) The Recipient shall use Grant Funds within thirty (30) days of receipt to reimburse <br />contractors, vendors, and other Project Costs. Any interest earned on Grant Funds shall <br />be reported to the State Water Board and will either be required to be returned to the State <br />Water Board or deducted from future disbursements. In the event that the Recipient fails to <br />disburse Grant Funds to contractors or vendors within thirty (30) days from receipt of the <br />Grant Funds, the Recipient shall immediately return such Grant Funds to the State Water <br />Board. Interest shall accrue on such Grant Funds from the date of disbursement through <br />the date of mailing of Grant Funds to the State Water Board. If the Recipient held such <br />Grant Funds in interest-bearing accounts, any interest earned on the Grant Funds shall <br />also be due to the State Water Board. <br />(8) The Recipient shall submit its final Disbursement Request no later than the Final <br />Disbursement Request Date specified herein unless prior approval is granted by the <br />Division. If the Recipient fails to do so, then the undisbursed balance of this Agreement will <br />be deobligated. <br />(9) The Recipient agrees that it will not request a disbursement unless that cost is allowable, <br />reasonable, and allocable. <br />(10) Notwithstanding any other provision of this Agreement, no disbursement shall be required <br />at any time or in any manner that is in violation of or in conflict with federal or state laws, <br />policies, or regulations. <br />(11) The Recipient agrees that it shall not be entitled to interest earned on undisbursed Grant <br />Funds. <br />(12) Any reimbursement for necessary travel and per diem shall be at rates not to exceed those <br />set by the California Department of Human Resources. These rates may be found at <br />http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement <br />will be at the State travel and per diem amounts that are current as of the date costs are <br />incurred by the Recipient. No travel outside the State of California shall be reimbursed <br />unless prior written authorization is obtained from the Grant Manager. <br />(13) The Recipient must include any other documents or requests required or allowed under this <br />Agreement. <br />B-10. Withholding of Disbursements and Material Violations <br />(a) Notwithstanding any other provision of this Agreement, the Recipient agrees that the State Water <br />Board may retain an amount equal to ten percent (10%) of the Grant Funds until Project <br />